Executive Assistant

Location: Miami, FL Organization: Camillus Health Concern, Inc. Employment Type: Full-Time, Exempt Reports To: Chief Executive Officer (CEO) Position Summary Camillus Health Concern is seeking a highly organized and proactive Executive Assistant to provide high-level administrative and executive support to the CEO. This position also serves as a key liaison with the Board of Directors and internal stakeholders, ensuring seamless communication and efficient operations. The ideal candidate is detail-oriented, discreet, and committed to supporting the organization’s mission. Key Responsibilities Demonstrate commitment to the mission and values of Camillus Health Concern Provide executive and administrative support to the CEO Coordinate monthly Board of Directors and Leadership Team meetings, including logistics, presentations, refreshments, and IT support Serve as a liaison between the CEO and staff, board members, partners, and stakeholders Maintain organizational records, contracts, files, and marketing materials Manage conference room scheduling and internal controls Support facilities team with access key tracking and distribution Assist with development activities, including Give Miami Day initiatives Prepare and organize donation acknowledgment letters Process expense reports and purchase orders Draft and edit correspondence, memoranda, and content for website and social media Prepare signage and communications related to clinic closures Manage CEO’s calendar, appointments, and scheduling Handle daily office duties, including mail and courier services Screen and coordinate meeting requests for the CEO Attend meetings as needed and track follow-up on action items Order office and kitchen supplies Arrange travel logistics for the CEO and Leadership Team Support special projects and additional tasks as assigned by the CEO Maintain strict confidentiality of all organizational and personnel information Qualifications Required Associate degree required; Bachelor’s degree preferred Proficiency in Microsoft Office Suite and social media platforms Strong attention to detail and organizational skills Excellent written and verbal communication skillsAbility to work independently with minimal supervision Demonstrated professionalism, discretion, and confidentiality Preferred Bilingual (English/Spanish) 2–3 years of administrative experience Experience with copywriting, social media, or website content management Prior experience in healthcare administration Sensitivity to the needs of homeless and underserved populations Ability to work collaboratively in a team environment Work Schedule Hours: Monday – Friday, 8:00 AM – 5:00 PM #J-18808-Ljbffr Health Choice Network