Education Programs Specialist

Title: Education Programs Specialist

Location: Upper East Side

Org Unit: Infectious Diseases

Work Days:

Weekly Hours: 35.00

Exemption Status: Non-Exempt

Salary Range: $31.81 - $36.43

*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Under direction, provides administrative and program support to the residency and/or fellowship programs within the department.

Job Responsibilities

• Coordinates the administrative functions of the department's fellowship and/or residency program(s), including the recruitment of applicants, orientation, credentialing, documentation and evaluation.

• Coordinates annual appointment, credentialing, onboarding and off-boarding processes for existing and new residents, fellows, observers, visitors and volunteers.

• Ensures that the department's educational/training program(s) are in compliance with ACGME guidelines. Prepares documentation and recommendations to ensure favorable judgments on audits, re-accreditation and re-certification criteria.

• Organizes and prepares for resident or fellow/faculty/program evaluations including bi-annual performance reviews, bi-annual ACGME Clinical Competency Committee (CCC) and annual Program Evaluation Committee meetings.

• Remains current on all regulations, policies and requirements of various regulatory bodies. Guides faculty, trainees and staff to ensure regulatory requirements, documentation and deadlines are met.

• Coordinates and tracks compliance with mandatory Medical College and Hopsital requirements on Annual Health Assessments, Annual Hospital Training, annual Organizational Readiness, faculty development reviews and other regulatory requirements.

• Coordinates the administrative functions of the National Residency/Fellowship Match program.

• Manages all facets of the residency/fellowship interview process

• Processes residents/fellows reimbursements . Processes education program related expenses, ensures prompt payment and track expenses.

• Identifies opportunities to improve efficiencies and mobilizes faculty, staff and resources to support the delivery of a high-quality educational experience.

• Prepares, maintains and/or distributes rotation and on-call schedules for fellows, attendings, medical residents and/or students as needed.

• Promotes divisional/fellowship activities through approved divisional social media accounts.

• Assists Chief and Division Administrator with scheduling, coordination, and other divisional needs, as necessary

Education

• High School Diploma

Experience

Bachelor's degree is preferred.

Approximately 3 years of related experience in an academic medical center.

Knowledge, Skills and Abilities

• Excellent communication skills (both verbal and written).

• Demonstrated organizational skills and ability to pay close attention to detail.

• Ability to multi-task and self-prioritize work.

Licenses and Certifications

Working Conditions/Physical Demands

Standard office work

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