Human Resources Assistant

Job Description

Job Description

Location: Bay Area – Mostly onsite, with 1 remote day/week after training
Pay Rate: $28/hr
Duration: 09/07/2026 – 02/28/2027
Schedule: Full-time, primarily onsite

Important: Candidates must currently reside in the Bay Area or near the work location . This role requires travel to different testing locations across PG&E territory, including San Ramon, Sacramento, and Fresno , as needed. During the initial training period, you will be required to work onsite 2–3 days per week . A PG&E laptop will be provided.

About the Role:
PG&E is looking for a Human Resources Assistant to support the Candidate Care Operations team, including Testing Operations, Hiring Hall Centralized Job Bidding, and Talent Operations. The primary focus will be supporting Testing Operations , with additional HR administrative support as needed.

Key Responsibilities:

• Proctor in-person testing at various locations across PG&E territory
• Supervise and monitor examinations to ensure a fair, secure testing environment
• Set up testing stations, including preparing computers and distributing/collecting testing materials
• Verify test-taker identities, record attendance, complete reports, and manage testing documentation
• Respond to questions and help resolve conflicts during testing sessions
• Maintain accurate records in HR, applicant tracking, and relationship management systems
• Coordinate and partner with HR teams and other stakeholders
• Respond to Candidate Care Operations inquiries using established policies, procedures, and guidelines
• Process electronic and paper records and provide general administrative support
• Communicate required steps and documentation to employees, contractors, and suppliers
• Handle confidential information with professionalism and discretion
• Support additional HR operations tasks as assigned

Requirements:

• Experience in HR operations support
• Experience using HR, applicant tracking, relationship management, or case management systems
• Strong attention to detail and accuracy
• Excellent communication and presentation skills
• Strong organizational skills and ability to manage multiple tasks
• Ability to confidently speak and present in front of groups
• Strong confidentiality and follow-through
• Proficiency with Microsoft Outlook, Excel, Word, and Teams
• Experience in a fast-paced environment
• Experience proctoring in-person tests or exams is a plus
• Strong customer service and partnership skills
• Ability to adapt quickly and maintain operational discipline

At Swoon, we believe the future is built by great teams working on the technologies that keep the world running. That’s why we focus on more than just filling roles. We help companies build the right teams at the right time – teams that move big ideas forward.

Across the US and Canada, leading organizations trust us to leverage our expertise to help them build, secure, and scale the technologies that are shaping tomorrow. The result isn’t just successful hires. It’s a hiring journey that’s as rewarding as the outcome: teams that thrive, cultures that grow stronger, and results that exceed expectations.

Because at the end of the day, we exist to help companies and people achieve their boldest ambitions.

Company Description

At Swoon, we believe the future is built by great teams working on the technologies that keep the world running. That’s why we focus on more than just filling roles. We help companies build the right teams at the right time – teams that move big ideas forward.\r\n\r\nAcross the US and Canada, leading organizations trust us to leverage our expertise to help them build, secure, and scale the technologies that are shaping tomorrow. The result isn’t just successful hires. It’s a hiring journey that’s as rewarding as the outcome: teams that thrive, cultures that grow stronger, and results that exceed expectations.\r\n\r\nBecause at the end of the day, we exist to help companies and people achieve their boldest ambitions.