Office Assistant 2 (Stores & Mail) - NY HELPS, SG-09 - Vacancy ID#

Office Assistant 2 (Stores & Mail)

Duties Description

The Office Assistant 2 (Stores & Mail) duties in Bureau of Administrative Support Services will include but are not limited to the following:

• Perform a variety of duties essential for the operation of the agency's mail room
• Coordinate logistics for office moves
• Set-up conference room configurations as needed
• Provide customer service and clerical support, greet visitors, and allow mailroom access to authorized individuals
• Sort, distribute, and deliver mail and packages
• Communicate effectively with agency staff, vendors, shippers, and other parties via phone and or in person
• Maintain confidentiality of information
• Receive, unload, sort, and distribute supplies
• Maintain the stockroom storage area and restock shelves as needed
• Perform a physical inventory of the warehouse on a regularly scheduled basis, organize and clean the space, verify counts and update the inventory tracking system
• Create, maintain, and update spreadsheets and other documents
• Assess the need to order supplies based on inventory levels and enter purchase requests into the Statewide Financial System
• Operate and perform basic maintenance on mail processing and office equipment
• Routinely lift and / or carry heavy items, reach, bend, stand, and walk for long periods of time
• Operate a motor vehicle to pick up and deliver mail, packages, furniture, and other miscellaneous office supplies and equipment to agency locations statewide
• Additional duties as assigned.

Minimum Qualifications

PREFERRED QUALIFICATIONS:

• Prior mailroom experience
• Mail postage machine experience
• Experience maintaining large quantities of inventory

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

MINIMUM QUALIFICATIONS:

COMPETITIVE MINIMUM QUALIFICATIONS:

Permanent service in this title or one year of permanent competitive or 55-B/C service in a title SG-7 or higher and otherwise eligible for transfer under Civil Service Law.

A list of titles approved for transfer is available through Civil Service GOT-IT at

NY HELPS:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS:

The minimum qualifications for Non-Competitive appointment are:

• One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

Additional Comments

The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to View email address on click.appcast.io.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

Some positions may require additional credentials or a background check to verify your identity.