Operations Specialist

Job Description

Job Description

POSITION: Operations Specialist 

REPORTS TO: Travel Support Manager 

COMPENSATION: Salary, plus Benefits and Bonus eligibility  

LOCATION: Hybrid in Austin

SUMMARY  

As an Operations Specialist, you function at an HQ level while supporting on-site. This position will have a heavy focus on maintaining the community’s operations, accounting, and financial sectors, including but not limited to leasing and marketing. These assignments will vary by location, asset types, and teams across our nationwide portfolios. The Operations Specialist will effectively direct and coordinate the community’s overall operational activities.  

RESPONSIBILITIES (Including but not limited to):  

• Must be willing to travel up to 95% of the time weekly and at times over the weekend 
• Successfully lead on-site maintenance technicians, office staff, and leasing team members using previous industry experience, communication skills, and customer service. 
• Direct the day-to-day activities of loss prevention, risk management, safety/security, maintenance, marketing, leasing, and ongoing facility upkeep. 
• Develop working income for operating the property by managing cash flow requirements and leasing strategy. 
• Analyze and produce monthly financial statements, including operating variances from budget, cash management, and strategies for collecting receivables. 
• Maintain complete and accurate community files and records, including finalized audits to ensure lease data has been input correctly into management software. 
• Ability to analyze a monthly financial statement and prepare detailed budgets and operating forecasts. 
• Coordinate collection and documentation of all revenues following residents' lease obligations. 

• Engage, contract, supervise, and approve invoices for all goods/services required to maintain the community. 
• Manage resident relations as they pertain to coordinating requests for repairs and maintenance, understanding rent charges, lease issues, and other resident concerns. 
• Demonstrate a positive, professional, and client-oriented attitude about the company with team members, residents, and clients. Produce professional business writings, assessments, memos, and projects based on assignment findings. 
• Strive for improvements in community performance to meet or exceed annual financial and 
• operational goals. 
• Contribute to department platform developments and company-wide rollouts and provide feedback from the onsite teams on these changes. 
• Recruit, onboard, and train onsite team members to better understand their roles& responsibilities.
• Analyze and communicate with operations teams and managers about the assigned community’s 
• features, productivity, and needed support areas. 
• Participate in Solidago training as required and monitor onsite team progress. 

QUALIFICATIONS 

• Four (4) years of experience in property management in affordable housing markets 
• Demonstrated Leadership Skills, Excellent time management and organization skills.
• Must have a strong background in operations, financials, budgets, residential law, leasing, marketing, and facilities principles. 
• Advanced knowledge of property management software, including but not limited to RealPage, Microsoft Office, and Google Workspace.
• Ability to understand and carry out industry-specific written and oral directions with a positive, innovative approach to problem-solving. 
• Presents ideas in a clear, concise, understandable, and organized manner; negotiates, persuades, and modifies opinions to reach the goals/objectives of the organization. 
• Independently performs as a project leader and team member. 
• Ability to work efficiently with a high level of accuracy, attention to detail, and follow-through. 

• Neat, professional appearance. 
• Strong client relations skills and previous supervisory experience are required. 
• Embody the Solidago Standards

BENEFITS 

• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA) and Flexible Spending Account (FSA)
• Paid Time Off (PTO)
• Paid Holidays
• Dental
• 401k Retirement Plan
• Employee Assistance Program (EAP)
• Competitive bonus structure
• Ancillary Benefits: Pet Insurance, Gym Membership Reimbursement, Parental Leave, etc.