Contract Administrator

Join Nikon Metrology

You would be joining a global company and becoming part of the future, giving you the opportunity to enter a career where you can help to shape and define innovation.

Job Purpose

The Contract Administrator supports the administration, execution, monitoring, and documentation of government, state, group purchasing, and institutional contracts. This role is responsible for ensuring contract compliance, maintaining contract data and pricing, supporting proposal and bid submissions, and assisting internal stakeholders with contract-related reporting and processes. The position provides administrative and operational support to sales, legal, and operations functions related to contracted business.

Key Areas of Responsibility

Will include, but not limited to the following:

• Facilitates contract-related communication between external buyers and internal functions to resolve questions, align on terms, and keep contract activities moving forward efficiently.
• Administers and supports government, state, group purchasing, and institutional contracts in coordination with legal, sales, and operations teams.
• Maintains contract files, documentation, amendments, pricing schedules, and correspondence in accordance with internal policies and regulatory requirements.
• Monitors contract compliance, including sales reporting, fee calculations, required submissions, and renewal deadlines.
• Assists with contract modifications, extensions, and updates under established guidelines and approvals.
• Prepares and maintains contract pricing, discount structures, and related data for internal use and external submissions.
• Compiles statistical data and supporting documentation for price adjustments and contract justifications when required.
• Reviews non-disclosure agreements, vendor agreements, and other contract documents for completeness and administrative accuracy.
• Maintains content related to contract pricing and terms on internal systems and applicable customer or government web portals.
• Maintains historical records and audit-ready documentation for contract proposals, awards, and performance.
• Provides contract-related administrative support to sales and sales operations teams.
• Coordinates with internal teams to ensure accurate product flow, documentation, and support materials for contracted customers.
• Provides timely responses to internal and external inquiries related to contract administration.
• Performs additional administrative or support responsibilities as assigned.
• Other duties as assigned.

Ancillary Responsibilities

• Provides assistance and support to Sales Administration Department as needed professionally.

Qualifications

Essential

Required Knowledge, Skills, and Abilities:

• 3–5 years of experience in contract administration, sales administration, or a related support role.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Experience with ERP or contract management systems.
• Familiarity with government purchasing processes and contract requirements.
• Basic understanding of contract terminology and business law concepts.
• Strong organizational and documentation skills.
• Ability to manage multiple priorities and deadlines with accuracy.
• Strong written and verbal communication skills.

Certificates, License, Registrations:

• High School Diploma or Equivalent
• Valid driver's license and ability to be insured.
• Valid passport and ability to travel outside of the United States.

Desirable:

• Bachelor's degree in Business, Administration, Finance, or a related field preferred.
• Contract or procurement-related certification a plus, but not required.

Functional Competencies:

• Administers contract documentation, amendments, renewals, and compliance requirements for government, state, and institutional contracts.
• Maintains contract pricing, discount structures, sales reporting data, and records using contract management tools, ERP systems, and spreadsheets.

Direct Reports:

N/A

Budget Responsibility:

N/A

Working Environment/Physical Requirements:

• Primarily works standard business hours with occasional flexibility required to meet deadlines or business demands.
• Requires prolonged sitting, frequent use of standard office equipment, and the ability to read, review, and analyze detailed documents and data.

How We Take Care of Our Team

Culture Spirit

• Work as a Team, Act as a Family! We believe in bringing our team members together in a diverse and friendly company atmosphere to celebrate and socialize to inspire each other and keep our community strong and close inside and out of the office.

Work Life Balance

• We understand the hustle and bustle of everyday life and the importance of work life balance, which is why we offer in office and hybrid working dynamics + refresh days!

Personal Development

• We want you to grow with us and be the best version of yourself, which is why we offer competitive compensation, training/advancement opportunities and tuition reimbursement.

Amazing Medical Benefits & Perks

• We'll take care of you with industry leading medical, dental, vision plans and many more benefits that allow us and you to continue to be AMAZING!

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national origin or because he or she is an individual with a disability or disabled veteran, Armed Forces service medal veteran, recently separated veteran, or active duty wartime or campaign badge veteran, or thereinafter referred collectively as "protected veterans".