Summer School: School Secretary

Summer School Secretary

Position Title: Summer School Secretary

Location: Districtwide

Date Available: June 8, 2026

Qualifications:

Education: Required - High school diploma or equivalent Preferred - Associate's Degree or higher

Experience: Required - 3 years office experience; Preferred - 3 years office experience in a public school setting, fluency in Spanish

Essential Performance Responsibilities:

• Supervises and directs usual office routines and practices associated with a productive and smooth-running office.
• Supervises and directs office personnel in keeping student records as shall be required by the District and the State.
• Supervises and directs the daily/weekly staff attendance log.
• Supervises and directs the receipt and routing of incoming phone calls.
• Supervises and directs office personnel greets visitors courteously, determines their needs, and directs or escorts visitors to proper person.
• Supervises and directs office personnel maintaining an organized work station.
• Supervises and directs the receipt, sorting and distribution of incoming mail.
• Supervises and directs office personnel in assisting teachers in preparing instructional materials as requested.
• Supervises and oversees office/teacher supplies inventories.
• Supervises and provides training of office staff in efficient use of office equipment and software.
• Supervises and directs routing of material including correspondence, reports, notices, etc.
• Supervises and directs regular filing system and filing of materials based upon the practice of the District.
• Supervises duties of and assigns work of office clerks/volunteers.
• Supervises and directs record keeping for student registration/transfer.
• Supervises and directs incoming monies and preparation of deposits to the Business Office.
• Supervises and directs the gathering and organizing of pertinent data as needed, and oversees it is compiled into a usable format.
• Monitors and trains office staff in the maintenance of such student records as shall be required.
• Develops and maintains procedural handbook for secretarial/clerical responsibilities.
• Supervises and directs the scheduling of appointments and arrangements for conferences and interviews.
• Supervises and directs any bookkeeping tasks associated with the building.
• Facilitates the coordination of student records between food services, business office and the student records clerk.
• Assists the administration in the evaluation, selection, recommendation for employment of dismissal of office secretarial/clerical staff.

Knowledge, Skills and Abilities:

Technical: Manages school records in accordance with Illinois School Student Records Act, providing efficient retrieval of information and other related archival responsibilities. Maintains the daily environment of the school office facility and supplies. Utilizes existing technology effectively in the performance of duties. Computer literacy and competency in use of existing technology.

Interpersonal: Maintains contact with a professional nursing organization and utilizes continuing education opportunities to enhance professional knowledge. Participates as an active member of the school community, representing health/wellness. Performs other such duties and assumes other such responsibilities as may be assigned by the School Principal or Associate Superintendent of Education.

District Core Competencies:

Support the establishment of mutual respect and equal human dignity across the entire school community. Welcomes inclusion, equity and diversity. Have an unwavering commitment to the success of all students. Understanding that your identity may be different than students, parents, and staff, you are willing to put those differences aside for the success of all students. Regardless of the identities of students, staff, or parents, works collaboratively to build a successful relationship with them. Willingly anticipate, identify and adopt change. Engage in all job-related interactions and activities, with contacts from within and outside the District, in a courteous and professional manner. Communicate with styles that are approachable and respectful. Participate in professional development and training to become more effective and efficient. Take initiative to manage multiple tasks. Effectively organize work to be as productive as possible.

Physical Demands:

Manual Dexterity: Work requires definite skilled and accurate physical operations requiring some closely coordinated performance. Physical Effort: Work requires handling average weight materials or equipment, but not for sustained periods. Working Conditions: Some exposure to definitely disagreeable elements may exist.

Terms of Employment:

June 8, 2026 - July 2, 2026; Monday thru Friday; 8:30 a.m. - 3:00 p.m.

Salary Range: Minimum of $17.49 per hour. (Current D50 employees in this position will be paid their current rate of pay.)

How to Apply:

Internal applicants should apply online at External applicants should apply online at and attach three letters of recommendations, resume and transcript(s) to the online application. All applicants must be willing to interview in person and demonstrate skills through a situational analysis. Applicants will be contacted within three weeks if invited for an interview. Minority candidates are encouraged to apply.

Contact Person:

Tia Martinez, Director of Educational Supports & Innovation

View email address on click.appcast.io View phone number on click.appcast.io

Application Deadline: April 7, 2026

Woodland School District 50 is an Equal Opportunity Employer with established policies prohibiting discrimination on the basis of race, color, creed, religion, national origin, sex, sexual orientation, age, ancestry, marital status, arrest record, military status, order of protection status, unfavorable military discharge, citizenship status provided the individual is authorized to work in the United States, use of lawful products while not at work, being a victim of domestic or sexual violence, genetic information, physical or mental handicap or disability, if otherwise able to perform the essential functions of the job with reasonable accommodation, pregnancy, childbirth, or related medical conditions, or other legally protected categories.