Project Administrator

Job Title

Manage the administrative tasks associated with a project, including proposal and project registration, invoicing set-up, coordinate project resources, and more.

Basic ability to use ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets.

Coordinate internal communications with staff members on a variety of projects, as requested. Actively mentor junior staff and support overall development of the team.

Attend project meetings with senior staff and assist with resolutions to administrative problems.

Communicate with client and external team members consistently.

Assist in managing project budgets, preparing invoices, and collection efforts.

Basic ability to prioritize tasks to meet project deadlines. Consult with your supervisor to help prioritize tasks on a daily basis.

Good project and contract management skills.

Basic ability to manage project budgets.

Host or attend project discussions with clients, follow up on reports to determine if there are questions.

Responsibilities include assisting in maintaining the collections database and relationships with clients.

You will work with office staff to achieve collection goals, prepare certificates of insurance, scan and link invoices or other related documents to billing files, and assist in revisions to invoices.

Qualifications

High school diploma or GED required. Bachelor of Business or related field preferred

2 years of related experience

If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required

Excellent oral & written communication skills

Basic project management and contract administration skills

Dependable, self-motivated, responsible and detail-oriented

Ability to multi-task and meet deadlines

Proficient with MS Office (Word, Excel, PowerPoint)

Ability to work effectively in teams, with clients, peers and subordinates, as well as independently

Excellent interpersonal skills

Basic decision making skills

Work with supervisor to understand priorities and urgency of work

Compensation

The expected pay range for this role and location is $20-$25/hour. The final agreed-upon compensation will be determined based on specific location and other individual qualifications.

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record's Top 500 Design Firms (April 2026), #148 in Engineering News-Record's Top 200 Environmental Firms (October 2025) and #50 in Zweig Group's Hot Firm List (May 2025). For additional information about ECS, visit:

ECS is an Equal Opportunity Employer.

Engineering Consulting Services