Accounting and Payroll Specialist

Job Description

Accounting and Payroll Specialist

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Location: Fully Remote, Grand Rapids area preferred

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Schedule: Full-time; Monday-Friday 8:30am-5pm EST

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Position Summary:

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The Accounting & Payroll Specialist is responsible for supporting the company’s accounting and payroll functions, within a contract staffing environment. This role oversees day-to-day accounting activities, payroll administration, financial reporting and recordkeeping, while also supporting employee onboarding, benefits administration, timekeeping, and employee records.

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Key Responsibilities:

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• Oversee full-cycle accounting operations, including accounts payable, accounts receivable, invoicing, payroll accounting, financial reporting, and monthly bank reconciliations within QuickBooks Desktop.
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• Review payroll-related deductions, garnishments, insurance deductions, time off, and other payroll information and resolve discrepancies before payroll is finalized.
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• Track and calculate recruiter commissions using Excel, supporting accurate compensation, expense tracking, and reporting.
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• File state unemployment and withholding tax reports for zero-tax liability states and maintain supporting records for compliance.
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• Prepare year-end 1095-C and 1099 tax documents and maintain accurate year-end reporting records.
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• Manage 401(k) contribution tracking and related payroll/accounting activity through Paychex.
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• Research and resolve accounting discrepancies and support management with financial information, reconciliations, reporting, and accounting-related projects.
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• Maintain organized financial records and supporting documentation while coordinating accounting information across payroll, billing, operations, and management.
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• Maintain accurate accounting and contractor records for benefits, insurance, and payroll-related administration.
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• Coordinate cross-functional projects and support compliance-related accounting and administrative activities.
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• Manage foreign entity registrations and annual reporting requirements across 25+ states, maintaining organized records and tracking filing deadlines.
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• Lead the onboarding process, including distribution and collection of new hire paperwork and conducting employee orientations.
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• Review and verify employee timecards to ensure accurate payroll processing.
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• Serve as primary HR and payroll contact for contract employees, addressing inquiries and resolving issues promptly.
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• Monitor business insurance policies and coordinate timely renewals to maintain compliance.
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• Facilitate open enrollment by collecting and processing employee insurance elections.
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• Coordinate with legal counsel to gather documentation and support VISA application processes.
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• Maintain accurate and up-to-date employee records and HR databases.
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• Administer company systems and technology, including laptop setup, IT troubleshooting, software licensing, system backups, and QuickBooks, Paychex, and database maintenance.
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Qualifications:

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• Experience with Paychex or a comparable provider required.
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• Experience processing multi-state payroll required.
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• Experience with QuickBooks preferred.
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• Experience with SpringAhead preferred.
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• Experience administering background checks and drug screens through ScoutLogic or a comparable provider preferred.
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• Experience within a contract staffing, recruiting, or similar environment preferred.
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• Strong attention to detail and ability to identify and resolve discrepancies.
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• Ability to manage multiple recurring deadlines and priorities.
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• Ability to maintain confidentiality when handling employee, payroll, and financial information.
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Interested Candidates please apply on our website at

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For more information about our services and great opportunities at JBL Resources, please visit our website:

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JBL Resources is proud to have earned the reputation of being a premier provider of top talent professionals in the fields of engineering, human resources, logistics, operations, and supply chain management. As specialists in both permanent placement and contract services, our mission is to help companies and individuals become all they were created to be.

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**JBL is an Equal Opportunity Employer and E-Verify Company