Contracts & Compliance Manager

Job Type


Full-time

Description

WHO WE ARE:

ZBeta is a world-class physical security design, consulting, and managed services firm that partners with some of the most dynamic, high-profile organizations and individuals in the world. We leverage a Data Driven, Technology Led, Human Centered approach in order to help our clients architect and engineer superior physical security solutions, implement them seamlessly, and operate them at peak efficiency. ZBeta prides itself on its level of technical expertise but remains independent and product-agnostic. Our highly experienced team brings decades of security expertise, diverse organizational perspectives, and proven best practices to every project and customer. It is our meticulous attention to detail, and our ability to deliver at scale that positions us to deliver an exceptional customer experience.

Our primary goal is to redefine the standards of professional security, equipping our clients with innovative tools to master today's challenges and fortify against tomorrow's risks. By consistently delivering exceptional solutions and pioneering advancements in the security field, we can exceed expectations and set new standards of excellence in pursuing our vision.

Find out more about us here .

WHO YOU ARE:

You're a business-minded contracts and compliance professional who knows that managing risk isn't about saying no, it's about finding the right path forward. You're naturally curious, resourceful, and comfortable navigating complex agreements, researching unfamiliar issues, and developing practical solutions that protect the business while supporting growth. You earn trust quickly and adapt how you communicate to your audience, from executives to consultants to clients. When it matters, you hold your ground. Your answer is rarely a flat no; it's 'yes, if,' and you can clearly explain what the 'if' is and why it matters. hold people to their commitments, and do it with warmth so the relationship comes out stronger. You balance strategic thinking with a willingness to roll up your sleeves and get things done.

You thrive in a workplace culture that is:

• Innovative
• Strives for Excellence
• Reliable
• Detail Oriented
• Adaptable
• Highly Organized
• Client Obsessed
• Curious
• Resilient

Does this sound like you? If so, join us in our mission to redefine security standards and make a lasting difference in our community.

WHAT YOU'LL DO:

As the Contracts and Compliance Manager , you'll serve as ZBeta's primary internal resource for contract management, negotiation, compliance, and business risk assessment. Reporting to the VP of Finance, you'll work closely with our Consulting Services Group (CSG), Business Development, and project teams to evaluate new opportunities, identify potential risks, and develop practical solutions that enable ZBeta to grow responsibly.

You'll own the contract review and negotiation process, help build ZBeta's federal contracting capabilities, and oversee key compliance, insurance, and vendor administration activities. This is a hands-on, highly collaborative role that requires sound judgment, strong business acumen, and the ability to balance risk management with the needs of a growing organization.

Core Competencies

• Growth Minded: Strong self-awareness of strengths and development areas with a curiosity and appetite for change and innovation
• Collaborative : Ability to solicit and understand multiple perspectives
• Evaluative: Ability to evaluate outputs rigorously to ensure consistent excellence in delivery
• Strategic Thinker: Ability to think proactively about the future of the business and relate current business activities to desired outcomes
• Risk Management: Ability to identify, evaluate, and mitigate business and contractual risks while developing practical solutions that support organizational objectives.
• Business Partnership: Ability to influence decisions, build trusted relationships, and balance business opportunities with appropriate risk management.

Position Responsibilities

The essential duties and responsibilities include, but are not limited to the following:

Contract Management & Negotiation

• Review, negotiate, and manage client and vendor agreements, including master service agreements, professional services agreements, subcontracts, teaming agreements, NDAs, licensing agreements, amendments, and task orders.
• Independently negotiate contractual terms, including indemnification, limitation of liability, intellectual property, insurance, payment terms, and other commercial provisions.
• Evaluate contractual risks against ZBeta's established risk thresholds, recommending solutions and escalating matters requiring executive review.

Business Partnership & Risk Assessment

• Serve as a trusted business partner to CSG, Business Development, and project teams, providing proactive guidance on contractual, regulatory, and operational risks associated with new opportunities.
• Evaluate new services, markets, client relationships, technologies, and delivery models for potential exposure involving insurance, cybersecurity, data privacy, intellectual property, regulatory compliance, and other business risks.
• Research complex or unfamiliar issues and develop concise recommendations outlining risks, potential solutions, costs, timelines, and business implications.
• Develop practical guidance, checklists, and educational resources to strengthen risk awareness across the organization.

Federal Contracting & Compliance

• Review and negotiate federal subcontracts, task orders, and teaming agreements, ensuring appropriate consideration of federal acquisition requirements and prime contractor obligations.
• Evaluate applicable FAR, DFARS, HSAR, and other agency-specific contract provisions, including flow-down requirements, representations and certifications, data rights, and Controlled Unclassified Information (CUI) obligations.
• Maintain ZBeta's SAM.gov registration, federal contractor information, business size classifications, and required representations and certifications.
• Partner with federal prime contractors and teaming partners to address contractual requirements, reporting obligations, and compliance expectations.
• Coordinate with outside federal contracting counsel on complex or nonstandard terms and regulatory matters.
• Monitor evolving federal contracting requirements and support the development of internal processes, training, and capabilities as ZBeta's federal business expands.

Insurance & Risk Administration

• Review contractual insurance requirements, evaluate coverage adequacy, and coordinate with ZBeta's insurance broker to address potential gaps or additional coverage needs.
• Manage certificates of insurance, additional insured requirements, waivers of subrogation, and related client and vendor insurance requests.

Vendor Management & Business Development Support

• Coordinate vendor and subconsultant onboarding, including collection and verification of agreements, tax documentation, insurance certificates, licenses, and required contractual provisions.
• Complete client prequalification questionnaires, supplier registrations, vendor portals, and other documentation supporting business development opportunities.
• Maintain accurate company information and standard documentation, including business registrations, certifications, insurance information, and federal contractor identifiers.
• Track and manage renewal requirements for client registrations, prequalifications, and supplier portals.

Compliance Program Management

• Draft, maintain, and support implementation of policies and procedures related to confidentiality, records retention, contract administration, and client information handling.
• Establish consistent, scalable processes and documentation to support compliance, business continuity, and organizational growth.
• Monitor relevant regulatory and contractual developments, identifying changes that may impact ZBeta's operations or business opportunities.

Requirements

WHAT YOU'LL NEED:

Experience:

• 6+ years of experience in contract management, contracts and compliance, or a related role within professional services, engineering, construction, technology, or government contracting.
• Demonstrated experience independently negotiating complex commercial agreements and managing contractual risk.
• Direct experience with federal subcontracts, including flow-down provisions, representations and certifications, teaming agreements, and prime contractor relationships.
• Experience working cross-functionally with business leaders, project teams, legal counsel, and external partners.

Education:

• Bachelor's degree or equivalent work experience
• NCMA certification (CFCM or CPCM), contracts certification, paralegal certificate, or Juris Doctor (JD) preferred.

Knowledge:

• Strong understanding of commercial contract terms, negotiation practices, and contractual risk allocation.
• Working knowledge of federal contracting requirements, including FAR, DFARS, federal subcontracting obligations, and SAM.gov.
• Broad understanding of business risk considerations involving insurance, cybersecurity, intellectual property, data privacy, and regulatory compliance.
• Familiarity with export controls (ITAR/EAR) and cybersecurity frameworks such as NIST SP 800-171 preferred.
• Experience in physical security, engineering, architecture, or related professional services preferred.
• Experience working with federal prime contractors or managing subcontracts on behalf of a prime contractor preferred.

Skills:

• Strong contract review, drafting, and negotiation skills with the ability to balance commercial objectives and risk.
• Excellent research and analytical skills with the ability to evaluate complex issues and develop practical recommendations.
• Exceptional written communication skills, including the ability to translate complex contractual and regulatory matters into clear, concise business guidance.
• Strong organizational and documentation skills with attention to detail and accuracy.
• Proficiency with contract management systems, document repositories, and Microsoft Office applications.

Abilities:

• Ability to exercise independent judgment, recognize potential risks, and determine when specialized expertise or executive involvement is needed.
• Ability to influence decisions and build strong working relationships without direct authority.
• Ability to approach complex business challenges with curiosity, creativity, and a solutions-oriented mindset.
• Ability to manage competing priorities and balance strategic responsibilities with hands-on administrative work.
• Ability to communicate confidently and effectively with executives, clients, contractors, and external advisors.
• Ability to develop and implement practical, scalable processes that support business growth.
• Ability to work independently, take ownership of responsibilities, and follow issues through to resolution.

WHAT WE OFFER:

• Competitive salary based on job-related skills, experience, and qualifications
• ZBeta is a remote-first company with a distributed team. This role is open to individuals based in the United States.
• Our excellent benefits package includes 100% paid premiums on health, dental, vision, and life insurance, a 401k retirement plan, and significant work schedule and workplace flexibility.
• Diverse and supportive culture

WHAT'S IMPORTANT TO KNOW:

• This position is a remote role, you must have a quiet, designated workspace free from distractions and access to high-speed internet (minimum 200Mbps d/l, 10 Mbps u/l)
• This position is not eligible for visa sponsorship
• The successful completion of a background check is required upon hire and every two years thereafter

We look forward to connecting with individuals who are passionate about our mission and can bring diverse contributions to our team - not just those who check all the boxes.

We are committed to creating a supportive, encouraging environment where everyone can fully express their diverse perspectives, showcase their talents, and grow their knowledge, skills, and abilities.

The base pay offered will depend on factors, including but not limited to job-related knowledge, skills, experience, and internal equity. At ZBeta, new hires are rarely placed at the top of the pay range; compensation is determined by the specific circumstances of each position and candidate.

A note to third-party recruiters - we do not accept unsolicited agency resumes, and we are not responsible for any fees related to unsolicited resumes.


Salary Description


$110,000 - $135,000