Office Administrative Assistant (In-Office, Part-Time)

Job Description

Job Description

We’re hiring an organized, reliable Office Administrative Assistant to deliver excellent customer service and keep our busy electrolysis and skincare practice running smoothly. You’ll handle front-desk operations, support clients and the team, manage daily systems, and manage a wide variety of administrative and light clinical-support tasks.

Key Responsibilities

- Answer and return phone calls and emails promptly and professionally; manage voicemails and client messages

- Schedule appointments and maintain the daily schedule

- Process payments through Square POS, handle daily sales reports, and accurately enter all transactions into Clientrak

- Prepare and process new-client intake forms and client update forms

- Maintain client files, update Excel tracking sheets, and organize digital and paper records

- Manage inventory, order supplies from multiple vendors, and process product deliveries

- Set up the esthetician/facial room, perform daily instrument sterilization, assist with laundry, and handle light office cleaning

- Provide general support to the team, handle problem-solving on the spot, and learn new systems quickly

What We’re Looking For

- Strong communication skills and a friendly, professional, customer-focused attitude

- Excellent organization, time management, and the ability to multitask in a fast-paced environment

- Comfortable with phones, scheduling, data entry, POS systems, and basic financial reporting

- Willingness to support light clinical and office upkeep tasks

- Detail-oriented with a commitment to accuracy and confidentiality (HIPAA compliance)

- Proficient computer skills and ability to learn and apply new program features quickly

- Preferred: 2+ years administrative or front-office experience; Microsoft Office required

Job Type: Part-time 

Schedule: 

- Tuesday–Thursday: 9:00 AM – 2:00 PM 

- Friday: 9:00 AM – 1:00 PM 

This role is ideal for someone who enjoys variety, takes initiative, and wants to be a key support person for both clients and the team in a professional medical-spa setting.