Executive Assistant

Beacon Hill

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Our client, a leading financial services firm in San Francisco, is seeking a polished and proactive Executive Assistant to support both office operations and administrative needs for a growing team of investment professionals.
Responsibilities:

Manage calendars and coordinate meetings for Associates, Senior Associates, Vice Presidents, and other team members.
Assist with travel arrangements, scheduling logistics, and administrative support projects.
Serve as the primary point of contact for visitors and guests, ensuring a professional and welcoming office experience.
Coordinate daily office operations, including ordering lunches, stocking kitchen and office supplies, and maintaining common areas.
Manage office vendors, deliveries, and general office logistics.
Assist with conference room setup and meeting preparation.
Partner closely with the Lead Executive Assistant to provide seamless support to the San Francisco office.
Help maintain a polished, organized, and efficient office environment.
Support ad hoc projects and administrative initiatives as needed.
Qualifications:
- Experience in an administrative, executive assistant, or office support role.
- Previous experience managing calendars and scheduling meetings.
- Experience with executive support, complex calendaring, or travel coordination preferred.
- Strong communication skills and a professional presence.
- Highly organized with strong attention to detail.
- Demonstrated work ethic, coachability, and willingness to learn.
- Ability to thrive in a fast-paced, team-oriented environment.
  
  1475281_1790178005
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Vacancy posted 4 days ago

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