Accounting Assistant

Job Description

Job Description

We are looking for a detail-oriented Accounting Assistant to support day-to-day financial operations for a non-profit organization in Spencer, Massachusetts. This Contract position offers an opportunity to contribute to essential accounting processes in a collaborative and mission-driven environment. The ideal candidate will bring strong organizational skills, accuracy in financial data handling, and the ability to manage multiple priorities effectively.

Responsibilities:
• Process vendor invoices, verify coding accuracy, and prepare accounts payable transactions for timely payment.
• Record incoming funds, assist with deposits, and maintain accurate documentation for cash receipts and related activity.
• Support accounts receivable tasks by tracking payments, updating records, and following established procedures for outstanding balances.
• Perform bank and account reconciliations to ensure financial records are complete, balanced, and up to date.
• Enter and maintain accounting data in QuickBooks with a high level of precision and consistency.
• Assist with special projects and provide general accounting support as business needs evolve.
• Review financial documents for completeness and help resolve discrepancies in coordination with internal stakeholders.• Experience supporting accounting operations, including accounts payable and accounts receivable activities.
• Proficiency with QuickBooks and confidence working within computerized accounting systems.
• Ability to code invoices accurately and maintain organized financial records.
• Experience completing bank reconciliations and identifying discrepancies promptly.
• Strong attention to detail with solid data entry and recordkeeping skills.
• Effective time management skills and the ability to handle multiple assignments in a contract role.
• Clear written and verbal communication skills in a detail-focused work environment.