Finance Coordinator

Job Description

Job Description

Job Title: Finance Coordinator

Location: SAMMinistries Administrative Offices

Reports To: Accounting Manager

FLSA Status: Salaried Non-Exempt

Prepared By: Chief Financial Officer

Approved By: President and CEO

Approval Date: June 8, 2026

Salary Range: $45,000 - $50,000

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SUMMARY: The Finance Coordinator is responsible for financial transactions for their assigned departments, programs, and federal, state and philanthropic grants, including accounts payable, grant invoicing and corresponding accounts receivable, grant supporting documentation, and implementation of new funding sources. The selected candidate also assists in the annual development and monthly tracking of departmental and grant budgets and responds to related inquiries. The Finance Coordinator will maintain relationships with internal and external stakeholders and must be able to work independently with strong attention to detail and ability to follow through on complex tasks with minimal direction.

I. ESSENTIAL DUTIES AND RESPONSIBILITIES

a. Review and process accounts payable invoices for payment, maintain proper documentation, and ensure correct coding.

b. Investigate and resolve issues/inquiries from internal and external stakeholders associated with the processing of disbursements. 

c. Handle all vendor correspondence and maintain current vendor contact and banking information.

d. Work with Accounting Manager to complete and present monthly financial information to Program Managers, including explanations on variance as well as mid-year and year-end forecasting. 

e. Maintain grant budgets and respond to departmental inquiries regarding budget vs. actuals. 

f. Coordinate with Accounting Manager to implement new funding sources, including budgeting, verification of funds, expenses, and reporting. 

g. Assist in compiling information and preparing responses during the annual independent financial audit. 

II. GENERAL EXPECTATIONS

a. Develop goals, priorities and timelines on a regular basis, ensuring timely and efficient management and completion of all tasks.

b. Attend staff meetings and participate in organization-wide planning activities.

c. Handle other tasks as assigned by the Senior Accountant, Accounting Manager, Controller, or Chief Financial Officer.

d. Keep up to date on finance/accounting best practices and applicable government legislation by reading industry publications, attending workshops, seminars, and conferences.

e. Undertake all activities with the highest ethical standards.

f. Must be able to handle multiple tasks and self-direct work conscientiously with minimal supervision.

EDUCATION and/or EXPERIENCE

An Associates or Bachelor’s or Degree in Accounting or a related field, or 5 years of equivalent experience in accounts payable, credit card reconciliation, and general bookkeeping is required. Experience in finance functions in a government or quasi-governmental agency or other non-profit organization is preferred. Sage Intacct experience is a plus.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

LANGUAGE SKILLS

It is imperative that the person in this position possess strong interpersonal, organizational, communication and computer literacy skills; strong attention to detail, accuracy and capable of meeting deadlines; ability to read, analyze, and interpret business periodicals, professional journals, technical procedures, and/or governmental regulations; ability to write business correspondence, and policies; ability to effectively present information and respond to questions from employees, prospective employees, and the general public.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS

Candidate must have a valid Texas Driver's License, a good driving record, reliable transportation and proper insurance coverage on automobile used for work. Monthly mileage reimbursed for applicable and documented work-related mileage. 

OTHER SKILLS AND ABILITIES

Ability to operate a computer, copier, fax machine, and a telephone with intercom. Ability to work in Microsoft Windows XP and Office Suite applications; a willingness to learn new programs and applications is essential; ability to follow instructions, think conceptually, set priorities and interface effectively with staff; ability to coordinate work requirements and to handle several projects simultaneously; ability to work conscientiously without supervision; must have excellent written, verbal and interpersonal communication skills and public speaking ability; ability to maintain strict confidentiality and interact well with all constituencies; ability to work independently but also be flexible in providing assistance as needed.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is indoors and outdoors as needed. The noise level in the work environment is usually low. Workload may dictate work hours in excess of 40 hours per week.

EEO

SAMMinistries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, SAMMinistries complies with applicable state and local laws governing nondiscrimination in employment in every location in which the organization has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training