Purchasing Administrator (Mandarin)

The


Purchasing Assistant


plays a key role in supporting the purchasing and procurement team by managing purchase orders, maintaining accurate records, and ensuring timely product delivery. This role involves extensive coordination with suppliers in China, frequent use of Mandarin and English, and close collaboration with internal teams to track product availability and delivery timelines.

Key Responsibilities:

• 
  Prepare, process, and manage
  
  
  purchase orders
  
  
  while maintaining accurate purchasing records and documentation.
  



• 
  Communicate with
  
  
  suppliers in China
  
  
  to track orders, confirm delivery timelines, and resolve discrepancies or delays.
  



• 
  Collaborate with internal departments to ensure
  
  
  efficient inventory management
  
  
  and product availability.
  



• 
  Assist with
  
  
  inventory checks
  
  
  , cost analysis, and maintaining up-to-date data.
  



• 
  Monitor supplier performance, ensuring compliance with agreed terms and timelines.
  
  



• 
  Identify and follow up on any discrepancies, delays, or quality issues.
  
  



• 
  Support improvement initiatives to streamline purchasing processes.
  
  

Qualifications:

• 
  
  
  Understanding of Purchasing Processes:
  
  
  Ability to follow established procedures and suggest process improvements.
  
  



• 
  
  
  Experience with Purchase Orders:
  
  
  Skilled in creating, reviewing, and tracking orders, with strong attention to detail.
  
  



• 
  
  
  Bilingual Communication Skills:
  
  
  Fluent in both
  
  
  Mandarin and English
  
  
  for effective communication with suppliers and internal teams.
  
  



• 
  
  
  Technical Proficiency:
  
  
  Familiarity with office software (Excel, Word, email) and ability to learn purchasing or ERP systems.
  
  



• 
  
  
  Strong Organizational Skills:
  
  
  Capable of managing multiple tasks and meeting deadlines in a fast-paced environment.
  
  



• 
  
  
  Education:
  
  
  Associate Degree required.
  
  



• 
  
  
  Work Commitment:
  
  
  Ability to work
  
  
  on-site
  
  
  in City of Industry, CA, and contribute to daily purchasing operations.
  
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.