Executive Assistant

Job Title: Executive Assistant

Location: San Francisco, CA

Compensation: $135,000 $140,000 base salary + overtime eligibility + discretionary bonus

Schedule: Hybrid (4 days onsite; flexibility required based on business needs)

Company Overview

A highly respected global investment and growth-focused financial services firm is seeking an experienced Executive Assistant to support senior leadership in its San Francisco office. This role requires a polished, proactive, and highly organized professional who thrives in a fast-paced environment and operates with the utmost discretion and professionalism.

Position Summary

The Executive Assistant will serve as a strategic partner to senior executives, providing seamless administrative support across complex scheduling, global travel coordination, expense management, meeting preparation, and day-to-day operations. The ideal candidate is resourceful, detail-oriented, and capable of anticipating needs while maintaining exceptional communication and execution.

Key Responsibilities

Executive Support

• Provide high-level support to senior executives and leadership team members.
• Manage complex and ever-changing calendars across multiple time zones.
• Coordinate internal and external meetings, conference calls, and video conferences.
• Serve as a professional point of contact for clients, investors, and business partners.

Travel & Logistics

• Arrange extensive domestic and international travel itineraries.
• Coordinate transportation, accommodations, visas, and detailed travel logistics.
• Prepare and manage itineraries while proactively handling schedule changes.

Administrative Operations

• Process and reconcile expenses in a timely manner using Concur or similar platforms.
• Prepare presentations, meeting materials, and binders for internal and client meetings.
• Assist with ad hoc administrative and operational projects as needed.
• Support broader administrative team coverage when necessary.

Qualifications

• Bachelors degree required.
• 7+ years of Executive Assistant or high-level administrative experience within financial services, investment banking, private equity, venture capital, or related industries.
• Exceptional organizational skills with strong attention to detail.
• Strong proficiency in Microsoft Office, particularly Outlook.
• Experience with Concur or similar expense management systems preferred.
• Outstanding written and verbal communication skills.
• Proven ability to manage confidential information with discretion and professionalism.
• Highly adaptable with the ability to prioritize effectively in a fast-paced environment.
• Positive, collaborative, and team-oriented mindset.
• Flexibility to work overtime and adjust schedules as business needs evolve.

Additional Information

This position operates on a hybrid schedule with an expectation of four days per week in-office. Additional in-office flexibility may be required depending on business demands and company policy.

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.