Senior Associate, Investor Operations

Job Description

Job Description

ABOUT CIM GROUP:

CIM is a community-focused real estate and infrastructure owner, operator, lender, and developer. Our team of experts works together to identify and create value in real assets, benefiting the communities in which we invest. Back in 1994, our three founders focused on projects in Southern California neighborhoods. Today, we are a diverse team of 900+ employees with projects across the Americas. Our projects have delivered jobs; created comfortable places to live, work, and relax; and provided necessary and sustainable infrastructure. Our focus on enhancing communities is unwavering, and we strive to make an even greater impact in the years to come. Join us and make an impact today!

POSITION PURPOSE:

The Investor Operations team is seeking a Senior Associate to support the day-to-day execution of investor and fund operations processes and play a key role in ensuring accurate, timely, and well-coordinated operational support across the organization. This role partners closely with internal teams and external service providers to manage time-sensitive and confidential information related to investor servicing, fund administration, reporting, and transaction workflows.

The Senior Associate serves as a central point of coordination for operational workflows, collaborating with Legal, Compliance, Fund Accounting, Tax, Marketing, IT, and Internal Audit to support effective execution and cross-functional alignment. This position is well-suited for a detail-oriented professional with 5+ years of relevant experience who thrives in a fast-paced, collaborative environment and brings strong judgment, accountability, and an internal client service mindset to their work.

RESPONSIBILITIES:

• Execution of complex investor operations processes, ensuring accuracy, timeliness, and a best-in-class service experience.
• Serve as a key point of contact for internal stakeholders and select external partners, providing proactive communication, issue resolution, and high-quality service delivery.
• Review, approve, and oversee operational deliverables, including reconciliations, reporting outputs, and data validations, ensuring completeness and accuracy.
• Independently investigate and resolve complex operational issues, identifying root causes and implementing sustainable solutions.
• Drive cross-functional coordination across Fund Accounting, Legal, Compliance, Tax, and Technology to ensure seamless execution of investor servicing workflows.
• Drive recurring reporting cycles and operational processes, including planning, tracking, and execution across multiple workstreams.
• Identify operational risks and control gaps; enhance processes, documentation, and controls to improve scalability and reduce risk.
• Play a key role in system implementations, enhancements, and process automation efforts, including user acceptance testing (UAT) and business requirement input.
• Develop, maintain, and enhance procedures and documentation to support a controlled, audit-ready environment.
• Support audits, regulatory inquiries, and internal reviews by providing validated data and subject matter expertise.
• Act as a resource and mentor to junior team members, providing guidance to support technical development.
• Continuously evaluate workflows and service delivery, driving improvements that enhance efficiency and the overall stakeholder experience.

EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.)

• Bachelor’s degree or equivalent practical experience.
• 5+ years of relevant experience in investor operations, fund operations, fund administration, transfer agency, or a similar financial services environment.
• Experience supporting investor onboarding, capital activity, reporting, reconciliations, and operational controls in a regulated environment preferred.
• FINRA licenses are a plus.

ABOUT YOU:

Communication Skills:

• Demonstrates advanced written and verbal communication skills, with the ability to influence and effectively engage internal stakeholders and external partners.
• Builds strong, trusted relationships across cross-functional teams and serves as a reliable point of contact for operational matters.
• Clearly communicates complex operational processes, issues, and recommendations to a variety of audiences.
• Proactively manages stakeholder expectations through transparent communication, timely updates, and consistent follow-through.
• Escalates issues strategically, providing context, recommendations, and ownership through resolution.
• Maintains confidentiality and handles sensitive information with the highest level of professionalism and discretion.

Technical Skills:

• Advanced proficiency in Microsoft Office (particularly Excel), including working with large data sets, reconciliations, and reporting outputs.
• Deep experience with CRM systems, data platforms, and workflow tools (e.g., Salesforce, Intralinks, Monday.com), with the ability to optimize usage.
• Strong data management capabilities, including validation, reconciliation, and quality assurance of complex data sets.
• Ability to identify inefficiencies in systems and processes and contribute to automation and optimization solutions.
• Experience supporting or leading system implementations, enhancements, and testing (UAT) efforts.

Analytical Skills:

• Strong understanding of investor operations processes, fund structures, and servicing requirements.
• Ability to independently analyze complex data sets, identify discrepancies, determine root causes, and implement corrective actions.
• Applies critical thinking to evaluate processes, improve accuracy, and enhance scalability of operations.
• Demonstrates ownership and accountability for deliverables, ensuring high-quality outputs with minimal oversight.
• Ability to connect operational data to broader business context and stakeholder impact.

  Problem Solving & Organization:

• Demonstrates strong ownership and accountability for multiple complex workflows and deliverables.
• Proactively identifies risks, bottlenecks, and inefficiencies, and drives solutions that improve processes and controls.
• Effectively prioritizes competing priorities in a fast-paced, deadline-driven environment while maintaining high-quality standards.
• Highly organized, with the ability to manage end-to-end processes and ensure proper documentation and audit readiness.
• Takes initiative in driving continuous improvement and supporting team and organizational objectives.
• Acts as a point of escalation and problem-solver for more junior team members.

WHAT CIM OFFERS:

At CIM, we believe our success stems from our collective efforts, and we are committed to providing well-rounded support and resources for our employees. In addition to a competitive compensation plan, CIM offers a comprehensive benefits program for employees to thrive both inside and outside of work. Eligible employees can enjoy a wide range of benefits, including:

• A variety of Medical, dental, and vision benefit plans
• Health Savings Account with a generous employer contribution
• Company paid life and disability insurance
• 401(k) savings plan, with company match
• Comprehensive paid time off, including: vacation days, 10 designated holidays, sick time, and bereavement leave
• Up to 16 hours of volunteer time off
• Up to 16 weeks of Paid Parental Leave
• Ongoing professional development programs
• Wellness program, including monthly and quarterly prizes
• And more!

Actual base salary considers several factors including but not limited to geography, job-related knowledge, experience, and budget. The start of the salary range is typically associated with the minimum experience required.

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HOW WE FEEL ABOUT DIVERSITY AND INCLUSION:

At CIM Group, we believe that the unique perspectives and backgrounds of our employees enhance everything we do. We are committed to fostering an inclusive environment where diversity is not only respected but celebrated. We strive to ensure that our workplace is free from discrimination and harassment, allowing everyone to contribute meaningfully and feel a sense of belonging. As an equal opportunity employer, we strictly prohibit any form of unlawful discrimination and adhere to the laws enforced by the EEOC. Our goal is to provide a safe and supportive environment where all employees can grow and make impactful contributions together.

*Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on CIM Group. Please inform our Talent team if you need any assistance completing any forms or to otherwise participate in the application process.

CIM is committed to maintaining the confidentiality and privacy of your personal and financial information. Please click here for our Privacy Policy.

CIM does not accept unsolicited resumes from Agencies.  Any unsolicited resumes received from Agencies will be considered property of CIM and no fees will be due or paid.  If you wish to become an approved Agency with CIM or any of its Affiliates, please contact a member of the CIM Talent Acquisition Team.