Accountant

Job Description

Job Description

Site Accountant

Reporting to the Chief Financial Officer and working closely with site management, the Site Accountant will be responsible for day-to-day site accounting, accounts payable, purchase order administration, payroll preparation , cost tracking, and various site administrative responsibilities.

This role is well suited to an accounting professional who enjoys working closely with operations, can operate independently, and is comfortable working in a project or field environment.

Key Responsibilities

Accounting and Financial Support

·       Manage and coordinate the site accounts payable process, including invoice review, coding, supporting documentation, and approval follow-up.

·      Review vendor invoices against purchase orders, contracts, and evidence of receipt of goods or services.

·      Prepare accounts payable information for payment processing and coordinate with the corporate finance team.

·       Prepare payroll and benefits information for site employees and contractors, including review of hours, timesheets, payroll changes, and other required information.

·      Assist with month-end close activities, including preparation of accruals, reconciliations, prepaid schedules, and other supporting schedules.

·      Assist with bank, credit card, employee expense, and other account reconciliations as required.

·      Maintain appropriate accounting records and supporting documentation in accordance with Company policies and procedures.

·      Assist with fixed asset and equipment tracking.

·      Support external audit, tax, and financial reporting requests relating to site activities.

·      Assist the CFO with other accounting and financial reporting matters as required.

Project Cost and Budget Reporting

·      Track site expenditures by project, workstream, vendor, and cost category.

·      Prepare regular budget-to-actual and project cost reports for site and corporate management.

·      Assist with preparation and maintenance of site forecasts and budgets.

·      Monitor outstanding commitments, purchase orders, and expected future expenditures.

·      Identify unusual expenditures, coding issues, or potential budget variances and work with site personnel to resolve them.

·      Support management in understanding project costs and financial information.

Purchase Orders and Procurement Administration

·       Oversee the site purchase order process and ensure purchase orders are appropriately initiated, approved, documented, and maintained.

·      Assist site personnel with preparation and administration of purchase orders.

·      Monitor open purchase orders, outstanding commitments, change orders, and PO balances.

·      Review invoices for consistency with approved purchase orders and investigate discrepancies.

·      Coordinate vendor setup and maintenance of vendor documentation.

·      Assist with maintaining procurement records, contracts, quotes, and supporting approvals.

·      Help ensure compliance with Company procurement and spending authorization policies.

Site Administration

·      Act as the primary day-to-day finance and administrative contact for site personnel.

·      Assist with general site administrative activities as required.

·      Support preparation, tracking, and maintenance of safety-related reporting and administrative records.

·      Assist with maintenance of employee, contractor, training, and site compliance documentation.

·      Coordinate administrative information required by corporate management, consultants, insurers, regulators, and other stakeholders.

·      Maintain organized electronic and physical records for site accounting and administrative activities.

·      Support site management with other administrative and operational requirements as needed.

Qualifications

·      Diploma or bachelor’s degree in accounting , finance, business administration, or a related discipline.

·      Approximately 2–7 years of relevant accounting experience .

·       Experience in mining, exploration, construction, engineering, manufacturing, or another project-based environment is strongly preferred.

·      Experience with accounts payable, payroll preparation, purchase orders, reconciliations, and month-end accounting.

·     Strong Microsoft Excel skills and ADP.

·      Strong organizational skills and attention to detail.

·      Ability to work independently with limited day-to-day supervision.

·      CPA designation or progress toward a CPA designation is considered an asset but is not required.