Office Manager/Administrative Assistant

Job Description

Office Manager

Position Summary

We are seeking a highly organized and dependable Office Manager to oversee the daily administrative operations of our office. The ideal candidate will be responsible for bookkeeping, payroll processing, customer service, inventory management, and maintaining efficient office procedures. This position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Responsibilities

• Manage daily office operations and administrative tasks.
• Perform bookkeeping duties, including accounts payable, accounts receivable, bank deposits, and account reconciliation.
• Maintain accurate financial records using QuickBooks.
• Process weekly or bi-weekly payroll and ensure payroll records are accurate and confidential.
• Answer phones, respond to emails, and provide exceptional customer service.
• Greet customers and assist with inquiries professionally and courteously.
• Maintain office files, records, and documentation.
• Monitor office and product inventory levels and place supply orders as needed.
• Coordinate with vendors and suppliers.
• Prepare invoices, billing statements, and financial reports.
• Schedule appointments and manage office calendars.
• Assist management with administrative projects and reporting.
• Ensure compliance with company policies and maintain confidentiality of financial and employee information.

Qualifications

• High school diploma or equivalent required; associate degree in business or accounting preferred.
• Minimum of 2 years of office management or administrative experience.
• Experience with bookkeeping and payroll processing.
• Proficiency in QuickBooks required.
• Strong knowledge of Microsoft Office (Word, Excel, Outlook).
• Excellent communication and customer service skills.
• Strong organizational skills with attention to detail.
• Ability to prioritize tasks and work independently.
• Experience with inventory management is preferred.

Preferred Skills

• Knowledge of basic accounting principles.
• Strong problem-solving abilities.
• Ability to handle confidential information with discretion.
• Excellent time management and multitasking skills.
• Positive attitude and willingness to support a team environment.

Benefits

• Competitive pay based on experience
• Paid time off
• Holiday pay
• Opportunities for professional growth
• Supportive and team-oriented work environment

This is an excellent opportunity for an organized professional who enjoys managing office operations, working with customers, and contributing to the overall success of a growing business.

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