Cost Technician

Position Overview


Responsibilities:

Invoice Validation & Processing
Review and validate vendor invoices against Purchase Orders (POs) and governing documents.
Confirm scope of work, cost basis, allowable rates, applicable Work Orders (WOs), and effective dates.
Ensure proper accounting and allocation using Work Order, Commodity Code (CC), and timesheet data.
Troubleshoot and resolve discrepancies in invoice data, documentation, or allocations.
Route validated invoices through the Ariba approval workflow.

Timesheet Validation & Processing
Validate timesheets for compliance with PO terms and governing documents.
Confirm allowable rates, units, WOs, and PO references.
Ensure accurate cost allocation and documentation for invoicing purposes.
Enter timesheet data into database
Identify and resolve discrepancies in timesheet entries, supporting documentation, or rate calculations.

Reporting
Generate standardized and ad-hoc reports to support project cost analysis, contractor performance tracking, and other financial or operational metrics.
Assist in compiling data for internal reviews, audits, and forecasting activities.
Perform administrative and clerical duties as directed.

Qualifications:
Support project cost control across multiple initiatives including validating invoices and timesheets against conformed contracts and database records, obtain payment approvals and ensure accurate cost allocation using Work Orders, Commodity Codes, and governing documents. Responsibilities also include generating standardized and ad-hoc reports to support project analysis, contractor performance, and financial metrics. Communicate all results and issues to the Manager of Project Controls and other departments within the client as needed. High school & post-secondary education. Experience: 3 plus Years

Notes:

7:30 AM - 4:00 PM
HYBRID - We currently operate under a hybrid work schedule (M/F work from home, T/W/Th in office), however this arrangement is subject to change at the company's discretion based on business needs.

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.