Executive Sales Assistant

Executive Sales Assistant Location: Newark, NJ Job Type: Full-Time | In Office Schedule: Monday-Friday, 8:00 AM-4:00 PM Compensation: $60,000-$75,000 annually About the Opportunity Our client is seeking a highly organized and proactive Executive Sales Assistant to support executive sales leadership within a fast-paced transportation and logistics organization. This is a highly visible role for someone who can anticipate needs, manage competing priorities, and help ensure sales initiatives, customer activity, meetings, events, and follow-up remain organized and moving forward. The ideal candidate is comfortable working independently, communicating with executives and customers, and taking ownership of assignments without requiring constant direction. Candidates should ideally come from transportation, trucking, freight, logistics, 3PL, warehousing, distribution, manufacturing, supply chain, or a similarly operational industry. Responsibilities Provide direct administrative and organizational support to executive sales leadership. Manage executive calendars, meetings, appointments, conference calls, and scheduling. Coordinate internal and external customer and sales meetings. Maintain an organized pipeline of upcoming meetings, events, trade shows, conferences, customer visits, and other sales activities. Track deadlines, action items, commitments, and follow-up to ensure important items do not fall through the cracks. Coordinate travel arrangements, itineraries, reservations, and event logistics as needed. Prepare meeting agendas, correspondence, presentations, reports, and follow-up materials. Assist with customer presentations, proposals, pricing requests, bids, RFPs, and other sales materials. Maintain and organize prospect, lead, and customer information. Track open sales opportunities and required follow-up. Maintain accurate CRM records, prospect lists, customer databases, and pipeline information. Assist with prospect research and business development initiatives. Coordinate communication between Sales, Operations, Pricing, Finance, and other internal departments. Help ensure customer inquiries, sales opportunities, and follow-up requests are handled promptly. Assist with customer onboarding and the transition of newly awarded business to operations. Maintain organized records of proposals, contracts, customer communications, and other sales documentation. Prepare sales reports, activity summaries, and executive-level updates. Build and prepare QVR/QBR reports and presentations for customer and leadership meetings. Gather and organize operational data, performance metrics, service information, and customer updates for business reviews. Create polished, professional PowerPoint presentations for customer meetings, executive reviews, and sales initiatives. Support executive leadership with special projects and changing business priorities. Qualifications 3+ years of experience in executive support, sales support, sales coordination, account support, or a similar professional role. Experience within transportation, trucking, freight, logistics, 3PL, warehousing, distribution, manufacturing, or supply chain strongly preferred. Previous experience supporting senior sales executives, account executives, or business development leadership preferred. Strong understanding of sales processes, customer follow-up, and pipeline management. Experience coordinating calendars, meetings, events, trade shows, travel, and multiple competing priorities. Experience preparing QVRs, QBRs, business reviews, executive reports, or customer-facing presentations preferred. Strong written and verbal communication skills. Excellent presentation skills and ability to create professional customer-facing materials. Strong Microsoft Office skills, particularly PowerPoint, Excel, Outlook, and Word . CRM experience strongly preferred. Exceptional organizational and time-management abilities. Strong attention to detail and ability to manage multiple priorities simultaneously. Ability to work independently, take initiative, and anticipate the needs of executive leadership. Professional demeanor and confidence communicating with executives, customers, prospects, and internal teams. Ability to operate effectively in a fast-moving environment where priorities may change throughout the day. What Makes Someone Successful Here The ideal candidate is proactive, organized, and highly dependable. They understand that strong executive support means staying ahead of deadlines rather than reacting to them after the fact. This person should be comfortable managing a constantly changing pipeline of meetings, customer activity, trade shows, events, presentations, and follow-up while keeping executive leadership informed and organized. They should be able to identify what needs attention, communicate with the appropriate people, and continue following through until the task is completed. Strong communication and presentation skills are essential. The successful candidate will be equally comfortable coordinating an important customer meeting, preparing a QBR presentation, following up on an outstanding sales item, organizing an executive calendar, and working across departments to gather the information leadership needs. Compensation & Schedule $60,000-$75,000 base salary , depending on experience Full-time, in-office position Monday-Friday Ideal schedule of 8:00 AM-4:00 PM Equal Opportunity Employer Our client is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other protected characteristic under applicable law.