AP Specialist- MGC

Job Description

Job Description

PRIMARY PURPOSE:  The AP Specialist supports accurate and timely accounts payable operations. This position prepares and reviews invoices, validates financial data, resolves payment discrepancies, maintains complete records, supports payment processing, and provides responsive service to vendors and internal partners. The role also supports Finance department reporting, internal controls, and other accounting activities as assigned.

ACCOUNTS PAYABLE RESPONSIBILITIES

• Review accounts payable, purchasing, receiving, and inventory data for accuracy and completeness.
• Perform three-way and two-way matching of purchase orders, receipts, invoices, and other supporting documentation.
• Research and resolve invoice, purchase order, pricing, quantity, and payment discrepancies with vendors and internal partners.
• Prepare accounts payable transactions and supporting documentation for accurate and timely payment processing.
• Maintain vendor records, payment documentation, reconciliations, and related accounting files.
• Upload ACH and wire payments to the banking system accurately and on time.
• Complete wire setup templates in the banking portal to support efficient and accurate payment processing.
• Work effectively under pressure and contribute to continuous improvement initiatives within the department.
• Maintain and update Excel files, reconciliations, and reports requested by management.
• Monitor the AP inbox and respond to internal and external customer inquiries promptly and professionally.
• Support accounts receivable, month-end activities, audits, and Finance department projects as needed.
• Perform assigned Sarbanes-Oxley control activities and maintain required documentation for processes within the position’s area of responsibility.
• Maintain regular and reliable attendance and perform other duties as assigned.
• Comply with all company policies and procedures, including requirements related to confidential proprietary information.

JOB SPECIFICATIONS :

• High school diploma or equivalent required; an associate degree in Accounting, Finance, Business, or a related field is preferred.
• Two or more years of accounts payable or related accounting experience; experience in accounts receivable, billing, or collections is also valued.
• Working knowledge of basic accounting principles, including invoice processing, payment processing, and reconciliations.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Experience with Microsoft Dynamics GP or another enterprise resource planning (ERP) system preferred; experience with Exact MAX or other manufacturing systems is a plus.
• Strong attention to detail, organizational skills, sound judgment, and the ability to prioritize competing deadlines.
• Demonstrated ability to work independently and collaboratively in a dynamic environment.
• Strong written and verbal communication skills, with the ability to interact professionally and effectively with customers, vendors, and colleagues.
• Manufacturing and multinational business experience preferred.

WORKING CONDITIONS OR PHYSICAL REQUIREMENTS :

• This position regularly requires remaining in a stationary position for extended periods, using a computer and other office equipment, communicating verbally and in writing, and reviewing detailed financial information.
• The work environment is generally typical of an office setting. Periodic work on or near the production floor may involve higher noise levels and operating equipment.
• The position may be eligible for a hybrid work arrangement based on business needs and company policy.
• Occasional domestic or international travel may be required.

DISCLAIMER

• This job description does not create a contract of employment or alter the at-will employment relationship. Either the employee or the Company may end employment at any time, with or without notice or cause, subject to applicable law.
• This description is not intended to list every duty or responsibility. The Company may modify the position, duties, responsibilities, or performance expectations at any time, with or without notice.
• Employees are expected to meet established performance standards and follow all company policies and procedures.

ADDITIONAL ELIGIBILITY QUALIFICATIONS

None required for this position.

MGC is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status, or membership in any other class protected by federal, state, or local law.