Program Operations and Admissions Coordinator, PA Program

Position DetailsProgram Operations and Admissions Coordinator, PA ProgramUniversity of Tampa, Department of Physician Assistant MedicineThe University of Tampa is seeking a Program Operations and Admissions Coordinator to support the Department of Physician Assistant Medicine. This position serves as the primary on-site operational staff member for the PA Program and the main front-facing point of contact for students, applicants, faculty, visitors, and external stakeholders. The Coordinator supports daily program operations, PA-specific admissions processes, front desk coverage, interview and event logistics, exam support, purchasing, and general administrative coordination in a fast-paced graduate health professions environment.Key ResponsibilitiesServe as the primary front desk and operational contact for the PA ProgramSupport PA admissions processes, including applicant tracking, communications, interview scheduling, and admissions logisticsCoordinate calendars, meetings, records, and routine administrative workflowsAssist with exam logistics, proctoring, and assessment supportProcess purchasing, reimbursements, and vendor coordinationCoordinate events, room scheduling, facilities, and IT requestsCollaborate with program staff, faculty, Graduate Studies, and University offices to support efficient program operations, including operational support for accreditation-related activitiesIdentify operational bottlenecks and propose process improvements to the Program DirectorDevelop and maintain SOPs, checklists, templates, and trackers for recurring operational processesMinimum QualificationsBachelor’s degree required, or an equivalent combination of education and progressively responsible administrative experienceThree or more years of administrative experienceStrong organizational, communication, and customer service skillsAbility to manage multiple priorities with accuracy, professionalism, and sound judgmentProficiency with Microsoft 365 and shared document systemsAbility to handle confidential information and work effectively in a team-based academic environmentPreferred QualificationsExperience in higher education, healthcare education, or admissionsExperience supporting a graduate or health professions programFamiliarity with admissions platforms such as CASPAExperience coordinating events, interviews, exam logistics, or student-facing operationsWork ScheduleMonday through Friday from 8:30 a.m. to 5:00 p.m.Summer: Monday through Thursday from 8:00 a.m. to 5:30 p.m.This is primarily an on-campus position, generally Monday through Friday during regular business hours, with occasional early morning, evening, or weekend responsibilities related to interviews, orientations, ceremonies, exams, and program events.The University of Tampa offers great benefits, including:Free TuitionGenerous paid leaveWellness initiatives100% Employer-Funded Health Reimbursement Account100% Employer-Paid Short & Long Term Disability Insurance100% Employer-Funded Employee Assistance ProgramDiscounted On-Campus Dining Meal PlansFree On-Campus ParkingAccess to Campus Amenities (pool, library, campus events, and more)Fitness CenterPet InsuranceFlexible Spending AccountsAnd more #J-18808-Ljbffr The University of Tampa