Safety Administrator/Assistant

Job Description

Job Description

George J. Igel & Co., Inc.

Safety Administrator

Reports to: Vice President of Safety and Employee Development

FLSA Status : Exempt

Hours : 7:00 a.m. to 4:00 p.m. unless otherwise dictated, (One (1) Hour Lunch)

Job Location: 3500 Alum Creek Drive, Columbus, OH, 43207 - This position is primarily in-person.

General Overview: Assists as an administrative assistant in the safety department. Represents the company professionally to third-party providers, employees, and community organizations. This person should consistently demonstrate Integrity, Gratitude, Excellence, and Leadership.

Responsibilities:

• Provides administrative support to the Safety team
• Requests certificates from various training agencies and files them in Company’s software
• Maintains safety statistics and responds to prequalification requests
• Creates graphs, charts, and other visual displays to track Company’s safety performance
• Attends department meetings, takes notes and shares information with those missing in attendance
• Develops presentation materials for presentations the Safety department delivers
• Reports incidents using the Company’s software and assists safety managers in tracking and trending the related data pulled to develop strategies to drive compliance
• Forwards notification of incidents to project management teams, as needed
• Communicates with field personnel to order, track, and maintain prescription glass program
• Files various safety documentation as requested
• Assigns cost codes to employee reimbursements and forwards to Finance for distribution
• Maintains foreman’s report records
• Promptly requests checks from Accounts Payable as needed
• Orders, sets up, and coordinates lunches for Company meetings
• Maintains tracking related to utility locate requests
• Communicates with superintendents regarding utility locators and utility needs
• Submits new OUPS tickets for new projects and work areas
• Coordinates complex projects by scheduling meetings with facility owners and developing a marking schedule for utility coordination
• Participates in industry-related organizations to maintain understanding of industry tools related to underground damage prevention
• Knows and adheres to all company policies and procedures
• Other duties as assigned

This list is non-exhaustive. Job responsibilities may vary based on operational needs and the instructions of the employee’s supervisor.

Qualifications:

• High school diploma or equivalent required; Associate's degree preferred
• Preferred experience with OHIO811 and the underground damage prevention process related to Ohio law
• Three (3) to five (5) years of administrative support experience preferred
• Must successfully pass a pre-employment drug screening. (George J. Igel & Co., Inc. is a Substance Use Prevention and Recovery Drug-Free Workplace and tests for marijuana)
• Must be willing to sign a confidentiality agreement upon hire
• Must maintain an MVR (Motor Vehicle Record) that meets the Company’s eligibility

Knowledge, Skills, and Abilities:

• Knowledge of Microsoft Office Suite
  
• Knowledge of grammar, spelling, and punctuation
  
• Skilled in handling sensitive information
• Ability to use a personal computer, iPad, and relevant software for extended periods
• Ability to communicate effectively in writing and orally
• Ability to form effective working relationships with others
• Ability to work independently and collaboratively in a team environment
• Ability to manage workload independently and meet changing deadlines
• Ability to travel to and from the primary workplace daily

Comprehensive Employee Benefit Program:

• Medical, Dental, Vision Insurance
• Short and Long Term Disability Policies
• Generous Vacation and Sick Leave Policies
• Paid Holidays
• Birth Recovery and Parental Leave
• Professional Development
• Student Loan Repayment
• 401k Profit Sharing and Match
• Performance Bonus Program
• Wellness Reimbursement
• Employee Assistance Program (EAP) through Health Advocate
• Wellness Program

Equal Opportunity Employer