TITLE CLERK

ABOUT US:

HGreg Nissan Kendall is one of the fastest growing automotive groups in North America. Founded in 1993, HGreg operates 31 new and used dealerships throughout the United States and Canada, and plans to continue expansion in the U.S.

SUMMARY

Processes car deals. Verifies costs for the accounting department, including the costs of reconditioning and equipment add-ons, and handles the legal transfer of documents for the Department of Motor Vehicles.


ESSENTIAL DUTIES include the following. Other duties may be assigned.

• Processes all new and used vehicles for registration in the state in which they will be titled.

• Prepares tax and title documents.

• Submits all legal transfer work to the Department of Motor Vehicles.

• Verifies that funds have been collected and the correct lien-holder paid off before processing title applications.

• Checks for accuracy in the application and ensures that all information is complete.

• Prepares payoff checks for new vehicles and trade-ins.

• Bills out all dealer trades and prepares Certificates of Origin.

• Maintains a system to verify out-of-state titles.

• Compiles and maintains a complete list of all outstanding title work. Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the comptroller at the end of month.

• Signs over titles for all wholesalers who have paid in full. Prepares a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.

• Posts vehicle sales and purchases.

• Processes/registers all vehicle warranties and extended service contracts, maintaining a log of all contracts processed and mailed.

MARGINAL DUTIES include the following. Other duties may be assigned.

• Prepares stock cards for new and used vehicles.

• Processes yearly renewal of dealer tags in conjunction with comptroller.

• Stays abreast of title regulations. Attends seminars held by local licensing bureaus and any available training on title regulations.

• Cross-trains others to handle title clerk daily responsibilities.

• Conducts periodic training sessions for F&I managers and sales personnel regarding title regulations and procedures and issues a written memo to managers and all sales personnel whenever regulations change.

• Directs title runner in daily routines.

• Maintains a professional appearance and a neat work area.

ADDITIONAL RESPONSIBILITIES

• Arrives to work on time.

• Follows instructions from a supervisor.

• Interacts effectively with co-workers.

• Understands and follows work rules and procedures.

• Accepts constructive criticism.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


EDUCATION and/or EXPERIENCE High school diploma or equivalent.


CERTIFICATES, LICENSES, REGISTRATIONS Notary Public certification desired.


PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


SCOPE OF POSITION This document is intended to set forth the general specifications of this position. Alternate duties may be assigned to the incumbent not specifically mentioned herein.