Business Operations Specialist at Metro Elevator

Job Description

Job Description

Job Title:Business Operations SpecialistLocation:Morgantown, WV - This is primarily an in-office role, with hybrid flexibility on Fridays available after training and demonstrated proficiency.Employment Status:Full TimePosition Summary:The Business Operations Specialist serves as a flexible corporate resource supporting Metro Elevator divisions with business operations, administrative processes, accounting support, and special projects.This is a hands-on role for an experienced business generalist who understands how the back office of a service or construction company operates. The position may support new division startups, provide coverage during staffing transitions or periods of increased workload, assist with accounting and administrative functions, and help implement and standardize processes across the organization.The ideal candidate understands how billing, payables, receivables, payroll, cash management, reconciliations, employee administration, and other day-to-day business functions work together. This individual should be comfortable learning new systems, working across multiple entities, and independently following issues through resolution.Key Responsibilities (including, but not limited to):Division & Business Operations SupportProvide business and administrative support across multiple Metro Elevator divisions based on company needsAssist with the setup and operational support of new Metro Elevator divisionsProvide back-office coverage during staffing transitions, employee absences, or periods of increased workloadProvide weekly payroll and union 401(k) processing support as neededMaintain monthly employee union benefit and vacation trackers and related payroll entriesSupport division leadership and operations personnel with financial, administrative, and operational needsMaintain organized business records, documentation, and company resourcesAccounting & Transaction SupportProcess accounts payable and accounts receivable, including invoice coding, posting, payment application, and follow-upAssist with customer billing, cash receipts, deposits, refunds, and employee expense reimbursementsCode and reconcile company credit card transactionsAssist with vendor setup, purchase orders, credit applications, and related documentationPerform bank, credit card, and general ledger reconciliations across multiple entitiesPrepare and post standard journal entries and assist with month-end close proceduresResearch discrepancies and maintain accurate transaction support within the ERP and other company systemsProcess Improvement & Special ProjectsHelp develop, document, and standardize business processes, procedures, and checklists across divisionsIdentify process issues and opportunities for improvement and assist with developing practical solutionsAssist with implementation of new systems, processes, and company initiativesSupport data cleanup, process transitions, training, and other operational projectsAssist with financial and operational reporting and special projects as neededQualifications:3+ years of experience in business operations, accounting, bookkeeping, office administration, or similar back-office support; experience in a service or construction-related business strongly preferredExperience in HVAC, electrical, plumbing, mechanical, elevator, construction, or a similar field-service business is highly desirableWorking knowledge of accounts payable, accounts receivable, billing, cash receipts, reconciliations, and general ledger activityExperience with payroll, employee administration, or similar back-office responsibilities preferredExperience working within an ERP, accounting system, or other business management softwareStrong Microsoft Excel and Microsoft Office skillsStrong organizational, problem-solving, and communication skills with attention to detailAbility to learn new systems quickly, manage multiple priorities independently, and adapt to changing business needsProfessional, dependable, and service-oriented approach when working with employees, customers, vendors, and division leadershipAbility to maintain confidentiality when handling financial, payroll, and employee informationIdeal Background:The ideal candidate may currently work as a Business Operations Specialist, Accounting Specialist, Office Manager, Business Office Coordinator, Bookkeeper, Operations Coordinator, or similar role within a small or mid-sized construction or service company.We are particularly interested in candidates who have been responsible for "keeping the back office running" and understand how billing, collections, payables, payroll, cash management, accounting, employee administration, and day-to-day business operations fit together.A formal accounting degree is not required if the candidate has strong relevant experience and demonstrated business and accounting knowledge.Compensation and Benefits:Competitive salary and performance-based bonusesHealth, dental, vision, and other ancillary insurancePaid time off401(k) plan with employer matching contributionWhy Join Metro Elevator:Joining Metro means becoming part of a team that is intensely dedicated to one another-our growth, safety, and satisfaction-and relentlessly focused on delivering excellence for our customers. We offer a dynamic work environment, opportunities for professional development, and a culture that values innovation and collaboration.Company History:Founded in 1987, Metro Elevator has been exclusively dedicated to maintaining, repairing, modernizing, and installing elevator systems for over 35 years. Metro Elevator maintains commercial facilities in over 40 states nationwide, serving every major industry, including automotive, hospitality, healthcare, finance, government, education, energy, and technology.Metro Elevator is one of the top elevator companies in the United States and has been independently and employee-owned throughout our history. Each Metro Elevator division is locally owned and operated, ensuring a high level of responsiveness and care for our customers and their elevator projects.Equal Opportunity Employer:Metro Elevator is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact us at View email address on ziprecruiter.com. Please provide your contact information and a description of your accessibility issue. A determination will be made on a case-by-case basis.Metro Elevator is proud to be an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, pregnancy, genetics, or any other legally-protected status.