Porsche Business Office Specialist

Brief Description Business Office Specialist (Administrative Assistant) Join The Niello Company – Driving What’s Good for Over a Century! If you’re passionate about making a positive impact, supporting others, and growing both personally and professionally, The Niello Company is the place for you! We take pride in setting high expectations while valuing every team member, creating an outstanding experience for our customers and a workplace our employees are proud to call home. What You Bring High school diploma or equivalent required Valid driver’s license with a clean driving record Strong organizational skills with exceptional attention to detail Professional communication and a polished presence Ability to multitask, prioritize, and meet deadlines in a fast‑paced environment Your Impact Core Responsibilities Prepare and reconcile daily cash deposits, including daily sales tax reconciliation and balancing outstanding items Issue payments for miscellaneous vendor payables with accuracy and timeliness Perform document scanning and filing, maintaining organized and compliant business records Process internal dealership transactions (intercompany charges, internal repair orders, and cost allocations) Record and post warranty receivables as accounting journal entries for payments issued by the manufacturer for warranty work performed Process and track dealer trade transactions, managing both accounts payable and receivable sides of each deal Submit DMV Release of Liability notifications for all applicable vehicle transactions Research, track, and resolve FasTrak tolls, citations, and related administrative items Assist with wholesale operations, gaining exposure to vehicle titles, transfers, and transaction flow Maintain and update title worksheets and support titling processes. Research and follow‑up with lienholders on title status and maintain a detailed worksheet on all outstanding items. Reconcile and manage fuel and utility billing Support inventory record accuracy for both new and pre‑owned vehicles Operational Excellence Maintain structured workflows to ensure timely follow‑up and completion of tasks Continuously evaluate processes to improve efficiency and accuracy Stay current with dealership systems, automotive terminology, and compliance requirements Ensure adherence to federal, state, and local regulations Uphold strict confidentiality and company policies Work Ethic & Culture Deliver a high level of internal and external customer satisfaction Collaborate effectively and contribute to a positive, professional team environment Demonstrate reliability, accountability, and a proactive mindset Maintain flexibility to support business needs, including evenings, weekends, and holidays Physical & Work Environment Indoor, climate‑controlled office setting Regular sitting, standing, and computer use Occasional lifting (up to 50 lbs), bending, or reaching Repetitive hand and finger motion for data entry and documentation Why This Role Matters This isn’t just administrative support—it’s a gateway into the operational engine of a luxury automotive dealership. Your attention to detail and financial accuracy directly support compliance, profitability, and the premium experience Porsche customers expect. Disclaimer And Approvals This document is intended to describe the general nature and level of work being performed by people assigned to this job. This information is current at the time of publication. Responsibilities may include other duties as assigned and may be amended at the discretion of The Niello Company with or without notice. Equal Employment Opportunity With The Niello Company The Niello Company is an equal opportunity employer that does not discriminate on the basis of actual or perceived: race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status (including registered domestic partnership status), sex and gender (including pregnancy, childbirth, lactation, and related medical conditions), reproductive health decision‑making, gender identity and gender expression (including transgender individuals who are transitioning, have transitioned, or are perceived to be transitioning to the gender with which they identify), age (40 and over), sexual orientation, military and veteran status, domestic violence victim status, political affiliation, and any other consideration protected by federal, state or local law. We support an inclusive workplace where team members excel based on personal merit, qualifications, experience, ability, and job performance. At-Will Employment Employment at The Niello Company is at-will, and therefore, can be terminated, with or without cause, at any time, at the option of the employee or Company. This at‑will employment relationship will remain in effect throughout an employee’s employment and may not be modified by any oral or implied agreement. Specifically, this job description is not a contract of employment and does not create any contractual rights of any kind between the Company and its employees and does not modify the at‑will status of any employee hired via this job posting. Compensation Range By Position The expected pay for this position is $24.00 to $28.00 per hour and may vary based on factors such as location, skills, and relevant experience. Some positions may include additional compensation in the form of bonuses or commissions. Benefits The Niello Company is proud to offer a competitive Benefits package, including Medical, Dental, & Vision plans, to all Full‑time Team Members as well as Part‑time Team Members who are deemed eligible based on a minimum hours requirement. In addition, TNC offers access to other Benefits such as a Health Savings Account, Flexible Spending Account, Life Insurance, Disability Insurance, 401(k), and an employee discount program. In addition, eligible employees also enjoy paid time off benefits that vary based on position. #J-18808-Ljbffr The Niello Company