QuickBooks Accountant

Job Description

Job Description

Description:

• Maintain and reconcile the general ledger, ensuring accuracy and completeness of financial transactions and records.
• Handle journal entries, adjustments, and month-end closing procedures.
• Process vendor invoices, verify expense reports, and manage payments.
• Monitor accounts receivable, follow up on outstanding payments, and maintain relationships with donors and partners.
• Prepare accurate and timely financial statements, including income statements, balance sheets, and cash flow statements.
• Generate customized financial reports for management, board members, and grantors as required.
• Assist in the preparation of annual budgets and financial forecasts.
• Monitor budgetary performance and provide variance analysis to ensure adherence to financial plans.
• Manage grant-related financial activities, including tracking expenses, tagging expenses, preparing financial reports for grantors, and ensuring compliance with grant guidelines.
• Perform regular bank and credit card account reconciliations, identify discrepancies, and resolve any issues promptly.
• Oversee payroll administration, ensuring accurate and timely processing of employee salaries, benefits, and deductions.
• Stay up to date with accounting principles, tax regulations, and financial reporting standards applicable to non-profit organizations.
• Ensure compliance with relevant laws and reporting requirements.
• Assist with annual financial audits, providing required documentation and support to auditors.
• Maintain organized financial records and documentation within the accounting system and ensure proper data entry.
• Conduct financial analysis to support decision-making processes, identify areas for cost optimization, and propose financial strategies.
• Work closely with other members of the finance team, program managers, and other departments to support financial planning and operational efficiency.
• Demonstrated ability to handle multiple tasks with precision and attention to detail.
• Ensure that all accounting tasks and financial records comply with Generally Accepted Accounting Principle (GAAP).
• High level of integrity and ethics in handling sensitive financial information.
• Provide budgets and assist in forecasting.
• Ability to meet deadlines and work efficiently in a fast-paced environment.
• Comply with all Foundations’ policies and procedures.
• Performing all other duties as assigned by the Executive Director or immediate supervisor.

Requirements:

• Bachelor’s degree in accounting, finance, or a related field, or equivalent experience preferred.
• 5 or more years of accounting experience in QuickBooks, including experience with Gusto or other payroll software
• Minimum of 1 years of experience in non-profit accounting and grant budgeting.
• Experience with reimbursement grant fund allocation. Valid driver’s license required.
• Must pass background screening.
• Must pass initial and random drug screenings.
• Minimum of 5 years of recovery from substance use disorder or other co-occurring disorders, if applicable .

QUALIFICATIONS:

• Knowledge of QuickBooks
• Knowledge of Microsoft Office Suite (e.g., Word, Excel, PPT)
• Knowledge of Gusto or other accounting software
• Skilled in clear and concise communication
• Skilled in organization and attention to detail
• Ability to work independently and meet deadlines