Purchasing Administrator

Job Description

Job Description

Job Title: Purchasing Administrator Job Description

This position provides execution and administrative support to the purchasing team with a primary focus on delivery assurance and supplier follow-up for existing purchase orders. The role is responsible for driving on-time delivery performance by managing supplier communications, renegotiating delivery dates when required, and maintaining accurate delivery commitments to support the production schedule. This position does not negotiate contracts or own sourcing strategy. Instead, it ensures that open purchase orders and supplier commitments remain aligned with internal schedule requirements.

Responsibilities

• Own day-to-day delivery assurance activities for existing purchase orders.
• Monitor open purchase orders to ensure material is delivered on time to meet the production schedule.
• Follow up with suppliers to confirm delivery dates and shipment status.
• Renegotiate delivery dates when required to align supplier commitments with internal schedule changes.
• Update purchase orders with revised delivery dates and delivery-related notes in the ERP system.
• Process and act on weekly Open PO reports, including reviewing supplier responses and updating delivery commitments.
• Escalate delivery risk as needed.
• Review internal exception shortage and late to required reports and take action to align part deliveries with the production schedule.
• Coordinate the return of non-conforming material to suppliers for rework or replacement.
• Track supplier rework or replacement commitments and delivery timelines.
• Communicate the status of returns to purchasing and operations.
• Maintain accurate records of delivery commitments, supplier communications, and follow-ups.
• Support Buyers by managing delivery follow-up and exception resolution activities.
• Provide status updates related to delivery performance and open issues.
• Perform special projects and cross-coverage activities within the purchasing team as needed.

Essential Skills

• High school diploma or GED required.
• 0-2+ years of experience in Purchasing, Supply Chain, or Manufacturing Administration.
• Proficiency with Microsoft Office (Excel, Outlook, Word) required.
• Experience using ERP/MRP systems; Syteline (Infor CSI) experience preferred.
• Ability to read and interpret engineering drawings, specifications, and revisions for machined and sheet metal parts; GD&T knowledge preferred.
• Working knowledge of planning and scheduling concepts (MRP/APS, lead times, shortages, exceptions, required dates).
• Ability to set priorities, meet deadlines, and manage multiple purchase orders in a dynamic aerospace manufacturing environment.
• Strong written and verbal communication skills.
• Collaborative, task-based team mindset.
• Strong problem-solving skills.
• Demonstrated ownership and accountability for identifying issues and driving problem resolution.

Additional Skills & Qualifications

• Associate degree preferred.
• Manufacturing environment experience preferred.

Work Environment

Working conditions are normal for that of a manufacturing/machine shop/office environment. The company offers medical, dental, and vision insurance with a generous portion of the premium paid by the employer, a 401(k) with company match, life insurance, disability insurance, paid time off, and paid company holidays. Employees are also eligible for an annual discretionary bonus. The company organizes fun activities each month, such as cookouts, baking competitions, cornhole tournaments, and water balloon fights.

Job Type & Location

This is a Contract to Hire position based out of Georgetown, TX.

Pay and Benefits

The pay range for this position is $23.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Georgetown,TX.

Application Deadline

This position is anticipated to close on Aug 26, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.