Finance & Benefits Manager

Job Description

Job Description

Position: Finance and Benefits Manager

Position Type: Permanent; Full-time; year round

Hours: 40 hours/week

Compensation: $75,000

Benefits: Retirement, Disability and Survivor; Voluntary Participation in 403b and AFLAC Policies

About VLC & TCS

Village Lutheran Church and The Chapel School (VLC/TCS) are vibrant, faith-based communities united by the mission to “know, live, and share the love of Christ.” Through worship, education, and service, VLC/TCS actively support and enrich the lives of congregation members, students, and neighbors. From nurturing young minds in the classroom to providing meaningful outreach programs and community partnerships, the organization plays a vital role in meeting both spiritual and practical needs, creating a welcoming place where faith is lived out in action every day.

Job Summary:

The Finance and Benefits Manager will work under the supervision of the Pastor and Principal, and will be responsible for the following:

• Business/Finance Office: Coordinate the business office operations, including Accounts Payable, Accounts Receivable, Payroll, and Benefits administration (ShelterPoint and Concordia Plan Services).

• Project Management: Implement a project management platform to be used across all functions of the business office for accountability and transparency of task & project deadlines & deliverables (Mondays)

• Accounts Payable & Receivable: Oversee the full cycle of accounts payable and receivable processes, including managing invoices, processing payments while maintaining internal controls, and tracking collections.

• Collections: Assist with collection calls and emails as needed to follow up on overdue accounts.

• General Ledger: Perform general ledger analysis and ensure accurate entries into the accounting system.

• Reporting & Analysis: Assist in preparing financial reports and analyses required by management, including monthly reconciliations and financial statements.

• Policy Communication: Communicate and coordinate accounting policies, practices, and procedures with faculty, staff, and other stakeholders.

• Workpapers: Assist in creating and maintaining accounting workpapers for financial records.

• Internal Training: Help develop and update internal training materials for staff to ensure understanding of accounting practices and systems.

• Admin: Admin work including filing, bank and post office runs.

• Teamwork: Work in collaboration with the Director of Finance and Operations to ensure the business office runs smoothly and all finance related activities are completed on time and with accuracy

• Payroll & HR Systems Administration:

  • Prepare and process bi-monthly payroll accurately and on time using ADP.

  • Maintain and update all employee data within ADP, ensuring records are current and accurate.

  • Resolve any payroll discrepancies and support reporting needs.

  • Train employees on how to use ADP

  • Assist with preparation of payroll audits, ie Workers Compensation, etc.

  • Assist in preparing and issuing 1099 forms for independent contractors and vendors as required.

• Employee Lifecycle Management:

  • Coordinate onboarding for new hires, including preparation of offer letters, collection of required paperwork, benefits onboarding, new hire training & systems onboarding.

  • Manage offboarding processes, including exit documentation, final pay coordination, and benefits termination.

  • Ensure background checks are completed and kept up to date for all employees.

• Recruiting Support:

  • Post job descriptions to appropriate channels and coordinate candidate flow to the right departments for interviews.

  • Assist with drafting and updating job descriptions as needed.

• Benefits Administration:

  • Enroll and update employees in health, retirement, and other benefit plans offered through Concordia Plan Service and Aflac.

  • Serve as the point of contact for routine benefit questions and assist with annual open enrollment.

• HR Compliance, Calendar & Policy Management:

  • Maintain personnel files and ensure confidentiality of sensitive information.

  • Track and manage the annual HR calendar to ensure all required tasks, such as benefits renewals, policy reviews, and annual trainings, are completed on time.

  • Ensure all required annual trainings are completed by staff.

  • Monitor and update HR policies and employee handbook as needed to remain compliant with federal, state, and local labor regulations.

• General HR Support:

  • Provide general administrative support to the leadership team as needed.

Skills & Qualities We’re Looking For:

• QuickBooks Enterprise: Strong working knowledge of QuickBooks Enterprise for accurate financial management.

• Accounting Fundamentals: Solid foundational knowledge of accounting principles and practices.

• ADP WorkForceNow: Experience with ADP WorkForceNow is helpful for payroll management.

• Certified Bookkeeper: Certification as a Bookkeeper is advantageous.

• Excel Proficiency: Advanced understanding of Excel, including pivot tables, for data analysis and reporting.

• Google Docs & Sheets: Familiarity with Google Docs and Sheets for collaborative document management.

• Fund Accounting: Knowledge of fund accounting is helpful for managing non-profit or educational finances.

• Communication: Excellent interpersonal and communication skills to effectively interact with staff, families, and board.

• Attention to Detail: Strong attention to detail and organizational skills for accurate financial record-keeping.

• 1099 Knowledge: Experience in preparing and issuing 1099 forms helpful.

• Experience: At least 7 years experience in a similar role

• Employment Law: Strong knowledge of basic employment law.

• Detail Oriented: High attention to detail, strong organizational skills, and ability to maintain confidentiality.

• Communication: Excellent communication and interpersonal skills.