Proposal Administrator (On Site Position)

Position Summary

New River Electrical Corporation is seeking a detail-oriented and organized Proposal Administrator to support the preparation, development, and submission of high-quality proposals. This position plays a key role in coordinating administrative aspects of proposal responses, ensuring compliance with client requirements and internal processes. In this position, you will report to the Vice President of Business Development, Sales and Marketing and will work closely with Operations leadership and staff. The ideal candidate is a proactive team player with excellent communication and document management skills.

Duties/Responsibilities

• Coordinate and support all administrative aspects of proposal development and submission from opportunity intake, through proposal development (using various proposal templates and materials), to proposal acceptance or rejection by the customer.
• Review RFPs (Requests for Proposals), RFIs (Requests for Information), and RFQs (Requests for Qualifications) to identify and summarize requirements.
• Maintain proposal schedules, calendars, and deadlines, ensuring timely delivery of proposal components.
• Create, collate, format, proofread, and edit proposal documents to ensure accuracy, consistency, clarity, and compliance with guidelines.
• Maintain accurate records of proposals, including versions, approvals, and final submissions. 
• Collaborate with technical writers, subject matter experts, and other stakeholders in Operations to compile proposal materials.
• Upload, organize, and manage proposal documentation using file-sharing platforms or content management systems such as Egnyte and Unanet.
• Track proposal status through its lifecycle and follow up on required documents, certifications, and signatures.
• Support the development and maintenance of proposal templates, past performance data, and resumes.
• Assist in post-submission activities such as lessons learned reviews, document archiving, and reporting. 
• There may be occasional limited travel for off-site meetings, events or other business matters.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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