Office Specialist I

Note: Current Employees must use the Workday Job Hubs career section to apply for this position.

The mission of Yakima County Government is to provide accessible, responsive and responsible public service through leadership and teamwork committed to understanding and meeting public needs.

Our Values:

• Integrity

• Common Sense

• Innovation

• Accountability

Position Data:

Office Specialist I-J23-U00-HRegularNon-Exempt (eligible for overtime)

Overview:

Pay Range: $21.29 - $27.00 per hour (Non-bargaining Pay Plan, B21, Step 1-13)
Hiring Range: $21.29 - $22.60 per hour (Non-bargaining Pay Plan, B21, Step 1-4)

Job Closing Date: October 14, 2026

There is one Office Specialist I opening with the Yakima County EMS Office. This position is responsible for providing administrative support for Emergency Medical Services.

Benefits included in position:
-Health Care Benefits (Medical, Dental, Vision, Basic Life and Basic LTD)
-Retirement Benefits
-Paid Vacation
-Paid Holidays
-Paid Sick Leave

Note: This is a Non-Bargaining Unit position.

This recruitment may be used to fill future vacancies that occur within 90 days of the closing of this position. (This excludes Yakima County Sheriff's Office and Department of Corrections)

Responsibilities:

Essential Duties:

• Responsible for scheduling Ongoing and Training Program (OTEP) classes with all agencies, scheduling EMT courses, and other EMS Office taught classes as needed.
  
• Assists in coordinating and scheduling instructors and (simulated) patients for classes.

• Completes all mandatory State forms for initial courses (WA DoH), including obtaining approval vote and signature by EMS Council.
  
• Maintains communication with the State Department Of Health (DOH) as the Yakima County EMS Coordinator.

• Reviews and ensure that all training completed by providers meets Washington State WACs, approve or disapprove all providers training for recertification on the DOH Website (HELMS).

• Verify completion of mandatory training to the Medical Program Director for approval or denial of certifications.
  
• Function as liaison between the EMS office, EMS agencies (including fire departments in respect to EMS) and Washington State DOH to ensure distribution of accurate information from Washington State to all agencies and provide explanations of what, how and why as necessary to agencies.

• Performs accounts payable and receivable functions.

• Reviews and pays all invoices, including reviewing US Bank statements and travel for all employees. Creates invoices and bills for all department services and out-of-district billing of patients who meet the necessary requirements (Resolution 516-2008). Monitors receipts and processes deposits.

• Ensures all necessary documentation and projects are completed to meet requirements of grant contracts with the South Central Region. Complete all of the necessary paperwork for the County Grants Management Office to process, audit and review accounts.

• Completes all necessary paperwork for Contract Employeessuch as documentation for grants and annual agency reporting requirements.

• Functions as Time Keeper for Department. Reviews and may perform time entry for employees as needed.

• Purchase necessary equipment and supplies. Assist in determining what equipment is needed based on the skills for OTEP and EMT classes and as requested by medical providers.

• Coordinates and maintains appointments for contracted Medical Program Director, assists with the QI/QA Committee & Protocol Committee as needed.

• Record minutes and write correspondence.

• Ensures that protocols are delivered to all agencies with return proof of distribution to all providers.

• Schedules meetings with providers, and MPD Run Reviews.

• Functions liaison for school districts for the Special Needs Patients. Review physician orders for special needs children a the school districts for compliance.

• Functions as a member and Secretary for the Yakima County EMS & Trauma Care Council. Schedules locations and dates/times of meetings, takes minutes and distributes agenda and minutes two weeks prior to each meeting.
• Assist in instructing CPR, fist aid, Stop the Bleed, Advanced First Aid, EMT Class, and OTEP

• Proofs, reviews and edits training videos as needed.

• Schedules and reviews computer based exams for Paramedics new to Yakima County, including sore review and answering questions.

• Proofs, reviews and edits training videos as needed. Reviews, checks for accuracy (including following all WACs), and edits OTEP, including student text, PowerPoints, skills sheets and exams, Yakima County MPD Protocols and County Operating Procedures and edits bylaws from Yakima County EMS & Trauma Care Council and provides input to Program Coordinator.

• Performs moulage on volunteers/ participants in live scenarios such Active Shooter Drills, Airport Disaster Drills and required emergency medical service personnel trainings. Applies mock injuries for the purpose of training first responders in Yakima County.
• Other duties required.

Required:

• Valid WA State Driver’s License and proof of insurance, if requested.
• Successful completion of a general employment verification.
• Proven work experience with Microsoft Office software products, ability to perform online research

Preferred:

• Knowledge of medical terminology, basic bookkeeping and administrative skills.
• Work experience with financial data management systems such as Workday
• Working knowledge of all EMS equipment for BLS, ILS and ALS.
• CPR Instructor and Washington State EMT Certification.Emergency medical services or fire fighter experience paid or unpaid

Equipment Used: Desktop Computer – daily business at the office including word processing, excel spreadsheets, WorkDay, PowerPoints, etcetera

Laptop Computer – taking minutes at meetings, running specialized software for testing, and High Performance CPR manikin software

Printers and Photocopiers – producing necessary materials for training and for the daily business of the office.

SimMan and SimPad – practical testing for providers

High Performance CPR Manikins – teaching CPR, AED, and ventilation skills

CPR and Airway Manikins – teaching CPR, AED, and ventilation skills

AEDs – teaching CPR, AED, and ventilation skills

EMS splinting materiel (example- KTD, backboard, KED, cardboard splints, moldable splints)

All BLS EMS equipment.

Familiarity with other EMS equipment

Passenger vehicle

Working Conditions: This position is rated as Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects or work out in the field.

Environment: Travel, Multiple work locations, Other: may be required to work outside of standard business hours and at alternate work locations.

Physical Demands: Carrying, Handling, Lifting, Reaching, Sitting, Walking, Fingering, Talking, Visual Acuity.

Intellectual Demands: Ability to multitask, Confidentiality, Ability to work under pressure, ability to follow written instruction, ability to follow verbal instruction.

Knowledge:

• EMS Instruction (CPR, AED, EMT)
• Basic office knowledge including financial
• Working familiarity of requirements for initial certification, recertification, reciprocity and challenges for providers(these can be learned but a general knowledge of the process is needed at time of hire).
• Familiarity with the National Registry of EMTs for initial certification of providers for Washington State.
• Working familiarity of all State requirements for the Ongoing Training and Evaluation Program and initial courses.

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Skills and abilities:

• Be able to use all basic EMS equipment
• CPR
• Skill in use of Microsoft Office Software such as: Excel, Word and Powerpoint.
• Word
• PowerPoint

“AN EQUAL OPPORTUNITY EMPLOYER”
Minorities, Females, Protected Veterans and the Disabled are encouraged to apply.

Yakima County ensures equal employment opportunities regardless of a person’s age, color, creed, sensory, mental or physical disability, genetic information, marital status, national origin, political belief, race, religion, sex, sexual orientation, and military status, or any other protected status under federal or state statute.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish the information.

Disabled applicants may request accommodation to participate in the job application and/or selection process for employment. Please contact Human Resources for further information.

Yakima County is a qualified Public Service entity for the Public Service Loan Forgiveness Program. For more information, go to or contact your federal loan servicer.

In compliance with the Immigration Reform and Control Act of 1986, Yakima County will hire only United States citizens and aliens lawfully authorized to work in the United States.

Yakima County is an E-Verify Employer.