Project Admin

Job Description

Job Description

Project Admin

Role – Scope

CBC is in search of a Project Admin to support large mission critical projects.

About CBC

Canadian Breaks Consulting, LLC is a growing consulting firm based in Amarillo, TX serving clients with customized project management solutions to complex problems on critical projects.

Our Mission: "To plan, manage, and execute projects with hearts, hands, and feet of Christ."

Our Core Values

Integrity: A commitment to Truth with a consistent and uncompromising adherence to strong moral and ethical principles and values.

Excellence: A constant and consistent drive to uphold and raise standards in whatever you do.

Prudence: A commitment to taking the extra step and considering the reasonableness of your actions as well as their consequences.

Stewardship: An unwavering willingness to carefully and responsibly manage interests separate from and greater than your own.

Essential Responsibilities

• Supply Management: Manage the ordering and stocking of essential office, kitchen, event, and PPE supplies.
• Meeting & Calendar Coordination: Maintain and reserve meeting room calendars and support planning needs as well as manage email distribution lists relating to the project.
• Visitor Coordination: Greet and sign in visitors, ensuring all necessary legal documentation is completed and filed appropriately for onsite access.
• Vendor Relations: Assist the Field Office Manager coordinate with and oversee service vendors, including janitorial staff, couriers, coffee and water machine providers.
• Event Support: Assist the Field Office manager plan and organize in-office and onsite events, such as holiday celebrations and craft appreciation activities.
• Onboarding Assistance: Support the onboarding process for new hires, internal transfers, and consultants.
• Timesheet Management: Collect and file employee timesheets in a timely and organized manner.
• General Administrative Support: Assist office staff with various requests and administrative tasks to support overall efficiency.
• Assist in tracking drug testing and safety orientation paperwork.
• Assisting in developing and maintaining files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms etc.
• Assist with maintaining office supplies needed for the job.
• Organize and lead the site security and badging administrative process.
• Organize and lead project daily diaries, meeting minutes, and other assignments.
• Assist with copying, filing, and mailing/distribution of job site correspondence.

Qualifications

Professional Experience and Education

• High school diploma or GED required.
• Minimum of one (1) year of accounting and office management experience in the construction, engineering, or architectural (or related) field.

Required Skills

• Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint, ProCore and Teams) and have a general understanding of working within a computer network.
• Must be an accurate and proficient typist (at least 45-wpm).
• Ability to work well and maintain a cooperative attitude through high-pressure situations.
• Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
• Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.
• Ability to work well in a large professional setting. Patience and professionalism are essential.
• Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.

Physical And Mental Requirements

• Standing/Walking/Sitting: Workday is combination of standing, walking and sitting.
• Must be able to climb stairs: 5% of day. 
• Hands/Arms: Constant use of hands/fingers for mouse/keyboard/computer use. 
• Sight: Visual acuity in near, mid, and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination. 
• Hearing: Sufficient to hear conversational levels in person and over the telephone.
• Speech: Sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone.
• Lift/Carry: Up to 40lb – Minimal.
• Bending/Twisting: Minimal. 
• Kneeling/Crouching/Crawling: Minimal. 
• Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction-related documentation and communicate with coworkers.

Pay and Benefits

$90,000 - $115,000

Fully covered Employee+Fam BCBS PPO health insurance

Fully covered Employee+Fam Dental & Vision Insurance

2 weeks PTO