Medical Executive Assistant
HESS SPINE AND ORTHOPEDICS LLC
Job Title MEDICAL EXECUTIVE ASSISTANT Job Location Clifton, NJ 07012 Job Type Full-Time Job Summary We are looking for a proactive, highly organized, and trustworthy Personal Assistant to support the administration of a busy medical practice. This role requires a dynamic individual who can handle a wide variety of administrative tasks, provide personalized assistance, and maintain the smooth operation of both personal and professional affairs for the practice owner. If you have strong communication skills, exceptional attention to detail, and the ability to multitask, we encourage you to apply. The employee must be able to fill in the role of medical assistant and executive assistant. Must have medical experience and experience with direct patient care. Key Responsibilities Executive Support: Provide high-level administrative support to the practice CEO, including managing schedules, appointments, and meetings. Coordinate travel arrangements, including booking flights, hotels, transportation, and preparing itineraries. Prepare and organize materials and documents for meetings, presentations, and conferences. Handle personal errands and tasks as needed (e.g., scheduling personal appointments, managing personal correspondence), mail etc. Calendar and Time Management: Maintain and update the practice owner’s calendar, ensuring all personal and professional commitments are met on time. Schedule and prioritize meetings, appointments, and events, ensuring the owner’s time is managed efficiently. Proactively resolve scheduling conflicts and provide reminders for upcoming events or tasks. Correspondence and Communication: Screen and manage phone calls, emails, and other communications on behalf of the practice owner. Draft, proofread, and send emails, letters, and other forms of correspondence. Maintain confidential communication, both personal and business-related. Office and Administrative Tasks: Assist in managing medical practice-related administrative tasks. Prepare, review, and file documents for the owner’s review, including financial reports and medical practice records. Organize and maintain files, both digital and paper, to ensure important documents are accessible and well organized. Special Projects: Assist with various ongoing projects, both for the practice and the practice owner’s personal business interests. Research and compile information as needed for decision-making or business planning. Assist with event planning, including practice-related events, conferences, or personal engagements. Relationship Management: Cultivate and maintain positive relationships with clients, staff, and other external parties. Act as the point of contact between the practice owner, CEO, patients, vendors, contractors, and other stakeholders. Help the practice owner navigate and prioritize interpersonal relationships for both business and personal interests. Confidentiality and Discretion: Maintain a high level of confidentiality and professionalism when handling sensitive information, both for the practice and personal matters. Adhere to HIPAA regulations and other confidentiality guidelines when handling patient-related or practice-related documents. Attend Marketing events to help educate patients and the community on our services. Fill in for medical assistants who call out. Attend clinic office hours with the physician, to perform medical assistant duties and also translate. Qualifications High school diploma or equivalent; Associate’s degree or higher preferred. 5 years of direct patient care experience with hands‑on experience. Proven experience as a nurse assistant, medical assistant, or administrative assistant in a healthcare setting. Bilingual: fluency in English and Spanish (Medical Spanish). Strong organizational skills with the ability to prioritize tasks and meet deadlines. Excellent written and verbal communication skills in English and Spanish. Proficiency in Microsoft Office Suite, Google Workspace, and mandatory experience with medical management software (e.g., EHR systems). Strong problem‑solving abilities and a high level of initiative. Exceptional interpersonal skills and the ability to work effectively with diverse individuals. Ability to work independently and manage multiple tasks simultaneously. 5 years of experience with medical terminology and direct patient care. Physical Requirements Ability to sit, stand, and walk for extended periods. Ability to lift up to 15 lbs. Education Associate degree (Preferred) Experience Medical Assistant: 5 years (Required) Location Clifton, NJ 07012 Ability to Commute Clifton, NJ 07012 (Required) Ability to Relocate Clifton, NJ 07012: Relocate before starting work (Required) Work Location Hybrid remote in Clifton, NJ 07012 #J-18808-Ljbffr
$19.5 per hour
...Job description Job Title: MEDICAL EXECUTIVE ASSISTANT Job Location: CLIFTON NJ Job Type: Full-Time Job Summary: We are looking for a proactive, highly organized, and trustworthy Personal Assistant to support the administration of a busy medical practice. This...SuggestedHourly payFull timePart timeFor contractorsWork at officeRemote workRelocationMonday to FridayShift workWeekend work- Patriot Medical PC is seeking a motivated Medical Receptionist/Executive Assistant to join our Woodcliff Lake, NJ team. This dual-role position combines being the friendly face of our practice with high-level administrative support to medical leadership. You will schedule...Suggested
$70k - $85k
...Executive Assistant — Luxury Automotive Customization ═══════════════════════════════════════════════════ POSITION: Executive Assistant ═══════════════════════════════════════════════════ Location: Remote (US-based preferred — Eastern Time zone required) Employment...SuggestedContract workFor contractorsRemote work$60k - $70k
...this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Executive Assistant Bloomfield, NJ, US 2 days ago Requisition ID: 1093 Salary Range: $60,000.00 To $70,000.00 Annually Partnership for Children...SuggestedFull timeWork at officeLocal areaFlexible hours$130k - $150k
...the clean beauty brand founded by Bobbi Brown, is seeking an Executive Assistant to support Bobbi across a dynamic portfolio spanning the... ...national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity,...SuggestedFull timeAfternoon shift$16.27 - $21 per hour
...depth information on product features and benefits. You would also assist with, and be knowledgeable in, all store operations, including... ...can be part-time or full-time. Full Time benefits include Medical/Dental/Vision/Life/Accident, Paid Time Off, and 401K matching....Hourly payFull timePart timeImmediate start- ...store and individual sales targets by implementing effective selling techniques and promoting key Skechers products.Store Operations: Execute merchandising plans, restock products, and maintain store cleanliness to enhance the shopping environment.Retail Supervisor Duties:...Local areaFlexible hoursShift workAfternoon shift
- ...Summary The Executive Assistant to the Global Corporate Controller provides high‑level, strategic administrative support to finance leadership within a global, publicly traded organization. This role enables the controller to operate efficiently by managing complex calendars...
- ...Job Title Executive SupportServe as a trusted partner to the Head of Next Generation Transformation, proactively managing priorities and helping maximize executive effectiveness. Manage a highly complex calendar across multiple time zones while balancing changing...Work at office
- ...The Opportunity We are seeking a proactive, highly organized Executive Assistant to provide high-level administrative and operational support... ...performance-based incentives, paid time off, comprehensive medical, dental, vision, and life insurance, as well as a 401(k) plan...Work at officeShift work
$18.75 - $28.75 per hour
...partners, helping maintain productivity and positive morale. Assist with training new partners and reinforcing best practices on... ...protocols. Support daily store operations including sales, task execution, and recovery. Execute merchandising standards, including...Hourly payMinimum wageLocal areaFlexible hoursShift workNight shiftAfternoon shift$17.92 - $18.42 per hour
...Ensures opening/closing procedures are executed according to company guidelines \n Communicates... ...are also eligible for: 401(k) match; medical/dental/vision ; HSA; health care FSA;... ...; scholarship program; adoption assistance. All benefits are provided in accordance...Hourly payTemporary workLocal areaImmediate startHome officeFlexible hoursNight shift$17.92 - $18.42 per hour
...Ensures opening/closing procedures are executed according to company guidelines Communicates... ...are also eligible for: 401(k) match; medical/dental/vision; HSA; health care FSA;... ...discounts; scholarship program; adoption assistance. All benefits are provided in accordance...Hourly payTemporary workLocal areaImmediate startHome officeFlexible hoursNight shift- Hackensack Meridian Health in New Jersey is seeking a Certified Medical Assistant to support clinicians with patient care and clerical tasks. This part-time role covers three days per week from 2-7pm and Saturdays 9am-2pm, requiring flexibility and strong communication....Part time3 days per week
$23 - $25 per hour
...Title: Temporary Executive Support Assistant Reports to: President/CEO Department: Administration Status: Non-Exempt, Part-Time (20 hours/week), Temporary Duration: Approximately 4-month assignment Pay Rate: $23–$25/hour Location: Hackensack, NJ (in-person) Start Date:...Contract workTemporary workPart timeWork at office$22.02 - $27.07 per hour
...virtually through VillageMD and our operating companies Village Medical, Village Medical at Home, Summit Health, CityMD, and Starling... ...bmctotalcare.com. Job Description Position Summary The Medical Assistant (MA) is responsible for assisting physician, PA or NP with clerical...Hourly payTemporary workWork experience placementLocal area- ...Job Title: Medical Assistant/Technician (Hospital Corpsman) Category / Component: Enlisted Both Overview Hospital Corpsmen assist healthcare professionals and provide medical and dental care to Sailors, Marines, and their families across clinics, hospitals...ApprenticeshipShift work
$31 - $33 per hour
...Executive Admin Assistant The Executive Assistant will provide high-level administrative support to senior executives, ensuring the smooth operation... ...700 Sylvan AVE Englewood Cliffs, NJ, US Benefits ~ Medical Insurance (Health, Dental & Vision) ~ Paid Time Off ~40...Full timeH1bFlexible hours$22.3 - $24.3 per hour
...Adecco Healthcare & Life Sciences is assisting our client with hiring a Medical Assistant in Bronx, New York! This role is in person / on site. Please review the details below and apply with an updated resume. Position Type : Four-month contract, opportunity for...Hourly payWeekly payContract workTemporary workWork at officeLocal area- ...Competitive Compensation Great Work Environment Career Advancement Opportunities Job Summary We are seeking a Medical Assistant to join our team! As a Medical Assistant, you will be preparing for each patient visit by preparing charts and pulling notes...Work at office
- ...Benefits/Perks Competitive Compensation Great Work Environment Career Advancement Opportunities Job Summary We are seeking a Medical Assistant to join our team! As a Medical Assistant, you will be preparing for each patient visit by preparing charts and pulling notes before...Work at office
- ...Executive Business Assistant We are recruiting on behalf of our long-time client, a globally recognized manufacturer trusted by the military, aerospace, and motorsport industries worldwide. They are looking for a highly organized and proactive Executive Business Assistant...Work at officeWorldwide
- ...Overview Join our team as an evening shift, full-time, Immediate Care Center 557 Broad St (IMC) Medical Assistant (MA) in Clifton, NJ. Why Join Us? Thrive in a People-First Environment and Make Healthcare Better Thrive: We empower our team with career growth opportunities...Full timeWork at officeImmediate startAfternoon shift
$22.02 - $27.07 per hour
## Medical Assistant - DermatologyApplylocations: Clifton, NJtime type: Full timeposted on: Posted Todayjob requisition id: R53004# **About Our Company**We’re a physician-led, patient-centric network committed to simplifying health care and bringing a more connected kind...Temporary workWork experience placement$21 - $25 per hour
...Group? Founded by physicians with experience at leading academic medical centers, USA Clinics Group was built on a vision of delivering... ..., team‑oriented environment Position Summary: As a Medical Assistant, you would balance the needs of patients and maintain efficient...Work at office$22.02 - $27.07 per hour
...Medical Assistant The Medical Assistant (MA) is responsible for assisting physicians, PA, or NP with clerical duties, patient flow, patient care, and procedures. Essential Job Functions: Prepares the examination room. Escorts patient into the room. Cleans examination...Hourly payTemporary workWork experience placement- ...Executive Assistant to the President Our client is seeking a proactive and highly organized Executive Assistant to support the President, who leads multiple businesses. This role requires a resourceful professional who can manage shifting priorities, streamline day-...Work at officeShift workNight shift
$40 - $45 per hour
...Overview Summary: The main function of an administrative assistant is to provide high-level administrative support to Corporate VP at Samsung, by conducting research, handling information requests and performing vast array of clerical functions. Base pay range $40.00/hr...Contract workWork experience placementWork at officeFlexible hours$90k - $115k
...Executive Assistant Balchem is committed to making the world a healthier place by delivering trusted, innovative, and science-based solutions for the health and nutritional needs of the world. Balchem employs approximately 1,400 employees worldwide who provide the service...WorldwideFlexible hours$18 - $26 per hour
...Medical AssistantIt's fun to work in a company where people truly BELIEVE in what they're doing!We're committed to bringing passion and customer focus to the business.The Medical Assistant is responsible for all departmental functions aligned with the mission, vision,...Part timeWork at officeLocal areaFlexible hours
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