Administrative Assistant

Brokerage Coordinator

Four dynamic, integrated companies make up the Transwestern enterprise, giving us the perspective to think broadly, deeply and creatively about commercial real estate. Clients and investors rely on us for expertise that spans institutional and opportunistic investment, development, hospitality, and brokerage and asset services. Our award-winning, collaborative culture empowers team members with resources and independence to work across boundaries in pursuit of innovative solutions, reinforcing a reputation for service excellence that translates to measurable results. Through offices nationwide and alliance partners around the globe, we positively impact the built environment and our communities while fostering a work climate that champions career vitality for all.

Part of the Transwestern companies, Transwestern Real Estate Services (TRS) strives to add value for investors, owners, and occupiers across all commercial property types. Fueled by a holistic perspective of the real estate life cycle, agility and creativity are hallmarks of our approach, while vast national resources and sound market intelligence underpin customized recommendations and property solutions.

Transwestern is built on a common purpose - Empowering Good People to do Extraordinary Things Together. We are committed to the hiring of smart, passionate, hard-working people who understand the benefits of both collaboration and independence.

The Brokerage Coordinator will provide marketing, research, operational and administrative support to a high-performing, fast-moving brokerage team. Overarching responsibilities include performing all aspects of supporting the team with pre-sales marketing, research and transaction processing, while supporting the team through direct and indirect marketing support. This position retains latitude in formulation and implementation of new procedures and processes within the Brokerage group that are consistent with the company's objectives.

It is also the responsibility of Brokerage Coordinator not only to exhibit legendary customer service when communicating with clients, owners, vendors, and fellow team members but also to focus on productivity and results.

Position Essential Functions:

• Prepare proposals and presentation decks incorporating text, charts, tables and other documents using various software packages.
• Assist in developing new business and with selling, leasing, and marketing for the team.
• Respond to all internal and external client requests for data and information.
• Review internal and external collateral materials, proofread content, ensure appropriate branding, and approve materials for final distribution.
• Develop and catalog business intelligence for brokerage teams.
• Provide lease reviews, abstracts and basic financial analysis using assigned software application where applicable.
• Prepare correspondence on behalf of brokerage team including but not limited to letters, leases, lease abstracts, letters of intents, requests for proposal, lien waivers, marketing brochures, space flyers, analysis, company overviews, market reports, project overviews and CoStar.
• Coordinate projects from primary stages through completion.
• Coordinate the handling of broker requests for data and research information
• Order and distribute client gifts, correspondence as assigned.
• Assist brokerage with the completion of market surveys, property/space comparisons, tours, data analysis, company overviews and other deliverables as assigned.
• Assist team with business development and monitoring the team's pipeline and deal activity in XRM or other databases as assigned.
• Assist the brokerage team with marketing and PR strategy and implementation, development and execution of social media best practices, and creation of brand awareness for Transwestern.
• Complete accounting tasks including expense reports, pipeline entries, deal sheets, invoices, XRM reports and similar items.
• Complete travel arrangements for team members.
• Coordinate occasional broker/client events, conference room scheduling, set up and breakdown when necessary.
• Maintain professional, positive, and proactive performance at all times. Other duties and assignments as requested.

Position Requirements:

• A bachelor's degree in business, economics, real estate, or related field preferred.
• A minimum of 1-3 years of administrative experience in commercial real estate.
• Real Estate Salesperson license preferred or willing to obtain.
• Proficiency with Microsoft Word, Teams, Excel, PowerPoint, Access, CRM/Database Management, Adobe Acrobat, social media platforms and Outlook.
• Excellent writing skills to prepare complete and accurate reporting.
• Excellent oral communication skills to represent the company and maintain the Company's image.
• Strong organizational skills, creativity, and interpersonal skills.
• Ability to analyze qualitative and quantitative information and translate into strategic deliverables.
• Strong attention to detail - excellent proofreading and editing skills.
• Must be able to work independently and with minimal supervision.
• Resourceful approach to effectively managing workloads to meet deadlines, while delivering high-quality work in a fast-paced environment.
• Ability to maintain discretion regarding personnel and industry-related matter; confidentiality is a priority.
• A strong work ethic and sense of responsibility, reliability, responsiveness and customer service.
• Team Oriented/Team Player.
• This is an in-office role based in Washington, D.C., with the expectation of daily collaboration. Remote work will not be considered.

Salary Range: $60,000 - $70,000

Location: Washington, DC

About Us:

Transwestern's Guiding Principles are woven into the fabric of our firm and underscore the value of each individual team member. We embrace inclusion – not only as the right thing to do, but as a reflection of who we are. It is our responsibility and heartfelt desire to create an environment that elevates the human spirit and brings out the best in everyone.

Different backgrounds, life experiences and cultures shape our individual perspectives and ultimately generate the best results for our clients. Strategic human capital planning combined with development initiatives foster a work environment that celebrates uniqueness and champions the achievements attained through collaboration.

Please note that all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification. In addition, your employment with Transwestern is subject to successfully passing a drug screen check prior to your starting with the Company along with satisfactory references.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have your story. We want to hear it. We encourage you to apply today so that you may become a part of the Transwestern story.