Human Resources Assistant

Job Title: Human Resources Assistant Job ID: 5418 Location: Headquarters – Winchester, KY Regular/Temporary: Regular Full/Part Time: Full Time EKPC Company Information Located in the heart of the Bluegrass state, East Kentucky Power Cooperative is a not-for-profit generation and transmission (G&T) electric utility with headquarters in Winchester, KY which is just a short distance from Lexington. Our cooperative has a vital mission: to safely generate and deliver reliable, affordable and sustainable energy to our 16 owner-member cooperatives serving more than 1 million Kentuckians across 87 counties. We\'re leaders in environmental stewardship and we\'re committed to provide power to improve the lives of people in Kentucky. As passionate as we are about providing smart energy solutions, we are equally excited about people. We strive to cultivate connected workplaces where great ideas are born and rewarding careers are built. EKPC offers a wage and benefits package that ranks among the best in the state. There is no waiting period on our medical, dental and vision insurance plans so you are covered on day one, and the dental plan is free for employees. Our generous 401(k) retirement plan allows employees to start contributing to their plan after a month of service, and after 3 months of service, EKPC will automatically contribute 6.5% of base wages AND match employee contributions up to 4.5%. Our competitive vacation and sick leave package starts day one to allow for flexibly and a healthy work-life balance. For more information on our plentiful benefits package visit our website at EKPC is an Equal Employment Opportunity Employer Hybrid Remote Schedule This role has the option to be a blend of remote and onsite work if department and business needs allow and with approval from direct supervision. Our hybrid remote work schedule combines three (3) days on premises with up to two (2) days remote. Key Roles This position performs administrative services to support effective and efficient operations in the human resources department. Key Responsibilities Employment Coordinates aptitude skill based testing with vendor. Processes new hire paperwork and verifies forms are properly completed and returned in a timely manner, communicates with applicants regarding employment procedures, and coordinates background checks and drug screens. Develops and submits job advertisements to external and internal job sites, and provides to Member Services for posting on digital display boards. Recruits co-op students and student engineers in accordance with approved requisition. Performs employment verifications. Processes candidate interview expenses and assists prospective employees with relocation process. Provides backup for maintaining employee information in PeopleSoft database and personnel files. Training Updates leadership rosters, tracks attendance, and issues training session reports. Updates and maintains all course content and enrollments via Development Central LMS. Develops communications for HR training and educational events. Responds to training enrollment questions. Compiles and summarizes training feedback. Stocks Learning Center with supplies, orders training materials, and maintains room reservation schedule. Prepares and organizes pre-work materials for training programs. Handles all meeting arrangements. Updates EKPC Central and HR DocCentral content areas. Maintains Board related training document files and handles mailings for Director training items. Supports and serves as backup for new hire orientation as needed, including compiling orientation support material. Other Provides administrative and training support for HR team. Prepares various reports and status updates. Processes receivers, enters requisitions, and processes check requests. Processes Key Contributor Awards and notifies leadership in a timely manner. Schedules reservations as needed for Directors, guest speakers, interview candidates, etc. Prepares and attends career fairs with HR Business Partner or other technical employees. Supports HR Business Partners with events. Participates in PeopleSoft upgrade testing. Assists with employee surveys. Analyzes and improves daily activities associated with HR processes. Continuously seeks ways to improve existing processes and programs. Assists with reviewing job descriptions as needed. Performs other duties as assigned. Qualifications Key Requirements Education: High school diploma or equivalent. Associate degree and college courses related to Human Resources preferred. An equivalent combination of education and experience may substitute. Experience: Three (3) years of related experience. Skills and Abilities: Proficient with Microsoft Office suite (Word, Excel, PowerPoint, and Outlook). Proficient in PeopleSoft HRMS. Basic knowledge of labor laws. Excellent interpersonal skills and the ability to work with a variety of personnel at all levels of the organization, including external contacts. Provides thorough and timely communication to leadership and peers. Ability to manage sensitive and confidential information with tact, professionalism, and diplomacy. Ability to effectively prioritize work, manage time, and adhere to deadlines. Strong customer relations orientation. Demonstrates forward-thinking and is proactive. Excellent oral, written, and listening communication skills. Excellent organization skills and attention to detail. Competencies Technical/Professional Knowledge & Skills Customer Focus Decision Making Managing Work Contributing to Team Success Working Conditions Usual office conditions apply to this position with prolonged periods of sitting at a desk and working on a computer, with occasional lifting up to twenty (20) pounds. Some travel may be required, with some overtime as needed. Must maintain valid driver’s license. Must wear personal protective equipment as appropriate. #J-18808-Ljbffr