Central Office Clerk

Special Instructions to Applicants

Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B).

Job Summary

Performs general clerical and administrative duties for the Department of Housing and Residence Life, including mail distribution, routing telephone calls, assisting customers, and billing support.

Primary Duties and Responsibilities

• The candidate will perform general office duties, including answering phones, managing mail, and assisting visitors. They will also screen calls, respond to emails, and verify long-distance charges. Additionally, they will serve as a notary and provide proof of residency for students.

• Responsible for ordering and auditing supplies for the department, including office supplies, forms, and technology equipment. They will use the university's purchasing card and reconcile all transactions in SoarFin, adhering to university purchasing policies.

• Manage various administrative tasks related to student housing assignments, including reviewing room condition reports, verifying student information in PeopleSoft, adjusting student accounts, responding to student inquiries, and managing the list of non-enrolled students.

• Assists students with the application, cancelation, self-assignment, work order and other processes.

• Serves as department representative and provides all necessary information for census purposes.

• Responsible for catering orders for Housing functions as requested. Responsible for making reservations of Housing and Residence Life common rooms, classrooms, and breezeway for student groups, faculty and staff partners. Assists in making travel arrangements for departmental staff including booking hotel rooms and flights as requested.

• Performs additional duties as assigned.