Operations Specialist

Description Analytical Administrator Setnix, a Setna iO company, is an FAA- and EASA-certified repair station delivering high-quality maintenance, repair, and overhaul solutions for the aviation and aerospace industry. Based in Tempe, Arizona, Setnix specializes in APU and main engine teardown, inspection, testing, repair, overhaul, and certification of high demand rotables and aircraft components. The Impact You’ll Make As an Analytical Administrator, you’ll play an important role in ensuring outbound shipments, documentation, and records are completed accurately and on time. This position requires someone who is experienced, highly detail-oriented, and comfortable working independently in a fast-paced environment. The role involves a combination of computer-based administrative work and hands-on shipping support. You’ll be responsible for reviewing information, completing accurate data entry, supporting the outbound quality process, maintaining documentation, and identifying discrepancies before shipments move forward. Accuracy is extremely important in this position. The ideal candidate is comfortable performing repetitive tasks while maintaining the same level of attention to detail throughout the day. Requirements What You’ll Do Support daily outbound shipping activities and ensure required information and documentation are complete and accurate. Perform and support the outbound quality review process before shipments are completed. Review shipping documents, records, and system information for accuracy and completeness. Identify discrepancies, missing information, or errors and take appropriate steps to resolve them. Perform accurate and consistent data entry into company systems. Complete required data reviews, including quarterly reviews, to help maintain accurate records. Create, update, and maintain Excel spreadsheets, reports, and track documents. Maintain organized electronic and physical shipping records and documentation. Track deadlines, shipments, assignments, and outstanding action items. Prepare and send clear, professional emails and other written communications. Communicate with employees, managers, customers, vendors, and other departments regarding shipping needs or discrepancies. Navigate company systems and software to enter, retrieve, verify, and maintain information. Follow established shipping, quality, and documentation procedures. Handle repetitive tasks while maintaining a high level of accuracy and attention to detail. Prioritize responsibilities and remain organized in a fast-paced environment. Work independently and take ownership of assigned responsibilities. Collaborate with shipping, quality, operations, and other departments to ensure shipments are processed correctly and on time. What You’ll Bring Previous experience in shipping, administration, logistics, coordination, data entry, or a similar analytical role is preferred. Previous experience working in a fast-paced shipping, warehouse, manufacturing, or operational environment is preferred. Strong attention to detail and the ability to consistently produce accurate work is required. Ability to perform repetitive tasks while maintaining focus and accuracy is required. Strong computer skills and the ability to confidently navigate multiple systems. Proficiency with Microsoft Word, Excel, Outlook, Teams, Office 365, and basic computer file management. Strong data-entry skills with an emphasis on accuracy. Ability to review documents and information and recognize errors, discrepancies, or missing information. Strong organizational, analytical, and problem‑solving skills. Ability to manage multiple priorities and meet deadlines. Excellent written communication skills with the ability to prepare clear and professional emails. Ability to work independently with limited supervision while knowing when to ask questions or escal an issue. Strong communication and interpersonal skills. Dependable, organized, and comfortable taking ownership of assigned work. A positive attitude and ability to adapt to changing priorities and business needs. Physical Requirements Ability to spend extended periods sitting and working at a computer. Ability to stand for extended periods while performing shipping-related duties. Ability to frequently use a keyboard, mouse, telephone, and other standard office equipment. Ability to regularly move throughout warehouses and production environments. Ability to occasionally lift and carry materials or equipment weighing up to 25 lbs. Why You’ll Love It Here A collaborative, people-first culture where your voice and expertise truly matter. Competitive compensation, comprehensive health benefits, and a 401(k). Access to a good network, best-in-class tools, and ongoing professional development. Onsite Gym The duties and responsibilities listed above are not intended to be an exhaustive list of all duties and may be subject to change at any time, with or without notice. We are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. We celebrate diversity and are committed to creating an inclusive environment for all employees. We value the unique backgrounds, experiences, and perspectives of our employees and believe that it strengthens our organization and drives innovation. #J-18808-Ljbffr Setnix