Office Services Assistant

Under the direction of the Office Administrator, Managing Partner or designee, the Office Services Clerk this position supports the delivery of responsive, high-quality operations and guest services in the Houston office. In this role, you’ll help coordinate daily facility's needs, office moves, event support, supply maintenance, and occasional reception coverage, partnering closely with administrative, operations, technology, catering, and guest services teams to keep the office organized, prepared, and client-ready. Key Responsibilities: Support office operations: Assist with office moves, prepare workspaces for new arrivals, maintain floor plans and office utilization information, and help identify space planning needs. Coordinate facilities requests: Partner with the office administration to schedule, track, report, and follow up on building maintenance and facilities-related requests. Enable successful meetings and events: Collaborate with Information Technology (IT) and catering teams to coordinate internal and external events, including supplies, signage, room setup, audiovisual (A/V) needs, catering, and related support. Maintain supplies and office readiness: Manage department, storage, and pantry supplies, monitor inventory, place orders, and help keep shared spaces stocked and organized. Manage operational records and reporting: Maintain documents and files related to repairs, utilities, permits, maintenance, vendor service contracts, office supplies, and facilities activity. Support purchasing and vendor processes: Process facilities and mailroom invoices, create requisition forms, process purchase orders, monitor order status, and track vendor service contracts. Provide guest services coverage: Assist with reception support by answering and directing calls, greeting guests, escorting visitors, assigning visiting offices, arranging conference rooms, and helping ensure meetings run on schedule. Coordinate visitor and conference logistics: Add guests to building security systems, arrange temporary cards for visiting attorneys, reserve meeting space through resource scheduler. Serve as a helpful office resource: Act as a knowledgeable point of contact by directing callers, visitors, and internal teams to the right people, departments, rooms, and resources. Assist with special projects: Provide general administrative support and take on additional tasks or projects as assigned by management. Maintain and stock copiers and fax machines. Supply and maintain postage meter. Service of subpoenas. Maintain common areas of the office including conference rooms, breakrooms, mailroom, etc. Deliver supplies to staff. Distribute mail, FedEx, UPS, and interoffice mail. Deliver documents from both in-house courier and outside courier. Perform court runs. Assist secretaries with filing, copying, faxing, scanning, and binding jobs. Assist the Records Department with creating labels. Remain knowledgeable regarding all operational aspects of office equipment. Furniture repairs, requests, purchases and relocation. Minor office repairs and maintenance. Schedule and document routine maintenance and repairs. Work with the property management office, building engineers, and outside vendors to coordinate incoming deliveries and services. Perform daily walk-throughs to ensure the office is clean and equipment is functioning properly. Assist with office renovations. Assist with new hire office setup and office reassignments as requested. Other duties as assigned. Job Requirements: High school graduate or GED equivalent. One to two years of similar law firm experience preferred. Hours are 9:00am - 6:00pm local time. Excellent oral and written communication skills. Wear business casual attire. Accuracy, attention to detail, and good organizational skills. Ability to work under pressure in a fast-paced environment. Strong time-management skills and ability to multi-task. Strong client service focus and ability to work effectively in a team environment. Self-motivation and ability to work with minimal supervision. Ability to lift objects up to 50 lbs. and - with assistance - objects weighing more than 50 lbs. Ability to work a flexible schedule as needed, including but not limited to being on call after hours and weekends. Ability to stand or walk for extended periods of time. Various physical activity may be required. Why Join Bradley? We offer more than just a job — we provide a place to build your career. Bradley offers: Competitive salaries, commensurate with experience. Comprehensive benefits including medical, dental, vision, life, disability, and retirement. Professional development support, including CLE tracking and training programs. A collaborative, inclusive, and supportive culture. #J-18808-Ljbffr Bradley Arant Boult Cummings LLP