Deputy City Clerk

Job Title

City Clerk

Job Description

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Representative Job Duties:

• Assists the City Clerk in all aspects of departmental operations, including supervising and coordinating the preparation and administration of elections; managing voter registration and transfers; verifying eligibility for and issuing licenses; and maintaining official City and vital records.
• Process FOIA requests
• Prepare and maintain official meeting minutes
• Manage document retention in accordance with applicable regulations
• Update and maintain the Municipal Code
• Develop and maintain standard operating procedures
• Provide administrative and clerical support to the City Council
• Supervise and support department staff
• Perform administrative functions of the City Clerk's office, including payroll, budgeting, and invoice processing
• Perform other duties as assigned and as outlined in the City Charter

Job Requirements

• MiPMC (Michigan Professional Municipal Clerk) and CMC (Certified Municipal Clerk) designations are preferred.
• At least two (2) years of experience as a Clerk or Deputy Clerk, demonstrating expertise in staff supervision and organizational skills; knowledge of state and local legislative processes; familiarity with current election equipment, training, procedures, and laws; and the ability to recognize, analyze, and address complex and/or sensitive matters related to municipal operations.
• At least five (5) years of progressively responsible experience in municipal government, demonstrating expertise in staff supervision and organizational skills; knowledge of state and local legislative processes; familiarity with current election equipment, procedures, and laws; and the ability to recognize, analyze, and address complex and/or sensitive matters related to municipal operations.
• Considerable knowledge and proficiency in the use of personal computers, including BS&A Business Licensing, Granicus, NextStep, Laserfiche, CivicPlus, and standard word processing, database, and spreadsheet software.
• Positive, public service-oriented attitude with the ability to interact tactfully and courteously with the public, elected officials, and City staff. Excellent interpersonal, written, and verbal communication skills, with the ability to maintain confidentiality of sensitive information.
• Availability to attend evening meetings, work extended hours during elections, and respond to urgent City matters outside of regular business hours, as needed.
• Applicants will be subject to a criminal history background check.

Supplemental Information

The selection process will include a review of the applicant's experience for posted requirements, a criminal history check, and an oral board interview. Each step of the process must be passed before the applicant will be moved to the next step. Applicants will be invited to further participate in the selection process based on the nature and extent of their related experience.

Benefits

We offer a complete benefits package to career employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave and more!

City of Southfield Employee Benefits Summary OVERVIEW

Mandatory Benefits: Medical, Dental and Vision Elections, or Opt Out

Supplemental Benefits: Term Life, Aflac, Met Law, Retirement Savings Account, Tuition Reimbursement, EAP, FMLA, Flexible Spending Account, Residency Bonus

Blended Pension Plan Employees - Defined Benefit SERS1.5% Multiplier for all years of service3 Years Final Average Compensation Upon Retirement10 Years Vesting5% Employee Contribution - Defined Contribution 401a MissionSquare3% 401 a City Contribution3% 401 a Employee Contribution (minimum)5 Year Vesting Schedule

Retirement Health Savings - Effective July 1, 2020 Tier III and IV employees shall contribute 2% of pensionable wages and the City will contribute $100 per month. - 5 years of years of service: 50% vested6 years of service: 75% vested7 years of service: 100% vestedParticipation in the RHS begins on the first day of employment and end on the day of separation.

Life Insurance MetLife - The city provides term life insurance benefits with accidental death and dismemberment for qualified employees as soon as possible, through the proper insurance carrier in accordance with the following schedule: - AFSCME 329: 0-30 months employment $30,000 life and ADD, after 30 months of employment $50,000 term life, accidental death and dismemberment coverage.ACS TPOAM PST AFSCME 3636:$50,000 Term life and $50,000 ADD Insurance

Medical Elections - Blue Cross Blue Shield of Michigan (2025)Community Blue PPO 10Community Blue PPO 12Community Blue PPO 15HAP HMO - Dental - Blue Cross Blue ShieldVision - Blue Cross Blue ShieldHealth insurance 1stday of the next month of hire date.Employee has 30 Days to select benefits, otherwise will wait until open enrollment.COBRA coverage through TASC in the event of separation you are entitled to continuation medical coverage up to 18 months.

Retirement Savings AccountSupplemental - MissionSquare 457borT. Rowe Price 457bRetirement savings account with no employer contribution. Funds, added to a 457 can be pre-tax or post-tax. - Pre Tax funds lower taxable income in bi-weekly paycheck; however, taxes may have to be paid upon the distribution of funds in retirement.Post-tax deferrals are taken from already taxed funds in your paycheck, which means that little to no taxes will be taken upon distribution in retirement. Loans are available.

Supplemental - Tuition Reimbursement75% reimbursement for tuition and fees (excluding late fees) for city-related classes or degree programs with a grade of "B" or better, up to $2,500 annually, plus 75% for required books. - Residency BonusAnnual residency bonus of 1.5% of annual salary by Jan 1st with proof of residency. Elected officials and contractual employees ineligible.Fire and Police Excluded

Supplemental - MetLifeVoluntary Term Life and ADDAdditional life Insurance can be purchased for employees and dependents at an additional cost for the employee. - AFLACShort term disability, cancer, accident and hospitalization insurance. Dennis Patton View email address on click.appcast.io.

Supplemental - EAP UllianceEmployee Assistance Program through Ulliance- six free counseling sessions, legal, finance and life coaching programs. Supervisors are not notified if employee uses services. - FMLAFamily Medical Leave Act worked up to 1250 hours or one year. Can take off time to care for a medical emergency for themselves or immediate family members for up to 12 weeks unpaid. Absences approved by BASIC or FMLA vendor.

Supplemental - FSA & Dependent CareFlexible Spending Accounts and Dependent care through TASC are pre-tax funds that are used to cover certain out-of-pocket medical expenses and childcare costs. A total dollar amount is elected, and a debit card is sent to you to pay for incurred expenses. - Pre-tax funds are deducted bi-weekly to cover the cost of the total amount you have elected. There is an annual election limit of $3,300 for 2025.Renew Annually, it's not automatic.