Scanning Clerk

Job Description

Job Description

We are looking for an Imaging/Coding Associate (Scanning Clerk) to support high-volume document handling and digital records processing in Boston, Massachusetts. This is a Contract position focused on converting physical files into accurate electronic records while maintaining strong quality standards. The ideal candidate is comfortable working with scanning equipment, organizing documentation, and ensuring archived information is complete, searchable, and reliable.

Responsibilities:
• Organize and prepare paper files for imaging by removing staples, sorting contents, and confirming documents are ready for efficient scanning.
• Operate sheet-fed and thermal scanning equipment to transform hardcopy materials into clear, accessible electronic images.
• Review scanned output for legibility, completeness, and accuracy to uphold image quality and data integrity standards.
• Apply indexing details and coding conventions so electronic records can be stored and retrieved correctly.
• Create digital files and write data to CDs when distribution or retention needs require physical media.
• Maintain orderly handling of records throughout the imaging process to support archiving and records management practices.
• Troubleshoot routine document flow or image quality issues and escalate equipment or software concerns when needed.• Prior experience in document scanning, file processing, records management, or electronic archiving is preferred.
• Working knowledge of document imaging equipment, scanning software, or related digital capture tools is an advantage.
• Ability to follow established procedures and quality assurance guidelines with close attention to detail.
• Comfortable managing repetitive tasks in a deadline-driven, high-volume environment.
• Basic computer skills with the ability to index, code, and organize electronic records accurately.
• Strong organizational skills and the ability to handle confidential documents responsibly.