Non-Clinical - Administrative - Executive Assistant

Executive Assistant

Location: Baltimore, MD

Schedule: FT Mon-Fri, 8:00am-4:30pm

Contract: 13W

Important Call Outs:

• Supporting LBH CFO

Required Qualifications:

Education: HS Diploma

Experience:

• 3+ years of EA experience supporting C-Suite leaders
• Ability to problem-solve
• Ability to multi-task
• Basic computer
• Ability to communicate effectively verbally and in writing
• Critical Thinking
• Healthstream
• MS Office Suite
• Ability to follow verbal instructions

Key Responsibilities:

Under moderate supervision, performs a variety of complex and highly confidential administrative, secretarial and clerical duties for a Vice President or Sr. Vice President. Requires the ability to understand and follow complex oral and written instructions; uses independent judgement, with emphasis on confidentiality, administrative detail, priority and responsibility. Requires knowledge of standard office procedures and familiarity with departmental, Hospital and LifeBridge policies, a high degree of skill and competence, and the ability to work under pressure and meet deadlines. Performs various special project assignments

Executive & Administrative Support:

Provide high-level administrative support to assigned Vice President/Senior Vice President, exercising discretion and independent judgment to ensure efficient office operations. Manage complex calendars, schedule meetings, coordinate conflicts, and arrange travel and logistics. Screen and triage telephone calls and visitors; respond to inquiries and handle sensitive matters in accordance with hospital policies. Prepare correspondence, memoranda, reports, presentations, meeting agendas, and minutes; often involving confidential or sensitive information. Open, sort, and distribute mail; draft routine correspondence independently. May develop and support the development of presentation materials for the LifeBridge Health Board of Directors.

Reporting & Data Management:

Research, gather, interpret, and maintain data to develop confidential and complex statistical and administrative reports. Compile and verify data using spreadsheet software; ensure accuracy, completeness, and appropriate formatting. Establish, maintain, and organize departmental files and records. Develop presentations and background materials for meetings, events, and leadership initiatives.

Operational & Logistical Coordination:

Coordinate meetings, conferences, retreats, and events, including room reservations and catering. Assist in developing and monitoring timelines related to faculty, residency, and graduate medical education programs. May process physician expense reimbursements, invoices, payroll, petty cash, and other departmental financial transactions. Facilitate physician credentialing and ensure required documentation remains current.

Team & Organizational Support:

Build collaborative relationships with physicians, leadership, staff, patients, and community members. May support onboarding logistics, special projects, and department-specific initiatives as assigned.