Coordinator, Federal Proposal

Coordinator, Federal Proposal

Come Build Your Career at Aecon! Aecon delivers some of the most complex and impactful infrastructure projects from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment. Safety Always is not only our #1 core value it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won't just build your career you'll help build what matters to enable future generations to thrive. At Aecon, you can count on: Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus today and always. Integrity. We lead by example, with humility and courage. Accountability. We're passionate about delivering on our commitments. Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully. We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation we call it Aecon Proud. At Aecon we: Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being. Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs. Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives and training, partnerships with Veteran groups, to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture. Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities. Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement values that come to life through the unique talents and collaborative spirit of every team member. If you're inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity? We are seeking a highly organized and meticulous Federal Proposal Coordinator to join our team. The ideal candidate will be the central point of contact for all proposal development activities, ensuring timely, compliant, and high-quality submissions in response to Requests for Proposals (RFPs), Requests for Information (RFIs), and Requests for Quotation (RFQs) issued by federal government agencies. This role requires exceptional project management skills, attention to detail, and the ability to work collaboratively under pressure in a fast-paced, deadline-driven environment.

What You'll Do Here:

• Proposal Management: Manage the entire proposal development lifecycle, including creating detailed schedules, outlining deliverables, and tracking progress against deadlines.
• Compliance Assurance: Conduct thorough analyses of RFP/solicitation requirements and the Federal Acquisition Regulation (FAR) to ensure all submissions are fully compliant.
• Content Coordination: Facilitate collaboration with cross-functional teams, including subject matter experts (SMEs), technical writers, finance, and legal teams, to gather and integrate information.
• Writing and Editing: Contribute to content development, including drafting executive summaries, editing technical sections for clarity and consistency, and proofreading the entire document for grammar, syntax, Adobe Suite, and adherence to style guides.
• Document Production: Organize and format final proposal documents, ensuring consistent branding and presentation, and managing the electronic or physical delivery process.
• Resource Management: Maintain and update a central repository of boilerplate text, past performance data, project descriptions, and staff resumes for easy reuse.
• Meeting Facilitation: Coordinate and lead proposal kick-off meetings, progress check-ins, and review sessions (e.g., Pink Team, Red Team) to gather feedback and ensure alignment.
• Process Improvement: Participate in post-submission debriefs to capture lessons learned and recommend improvements to the overall proposal process and tools.

What You Bring To The Team:

• Education: Bachelor's degree in Business Administration, Marketing, Communications, English, or a related field (or equivalent work experience).
• Experience: [5+] years of experience in proposal coordination or management, with specific experience in government contracting processes and RFPs highly preferred.
• Knowledge: Familiarity with federal government procurement processes and the Federal Acquisition Regulation (FAR), and Defense Federal Acquisition Regulation Supplement (DFARS), USACE, DOD & DOE.
• Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat Pro is essential. Experience with proposal management software (e.g., Qvidian, Loopio, InDesign, RFPIO) and SharePoint is a plus.
• Soft Skills: Exceptional organizational skills and meticulous attention to detail. Strong written and verbal communication abilities, with a knack for persuasive writing. Proven project management skills, including the ability to manage multiple projects and tight deadlines simultaneously. Ability to work effectively in a team environment and build relationships with diverse stakeholders. Proactive attitude with strong problem-solving skills and adaptability.
• Must be based in Charlotte, NC or willing to relocate.
• Citizenship Requirement: This position requires access to nuclear facilities and information governed by U.S. federal regulations. As a result, applicants must be U.S. citizens to meet eligibility and security clearance requirements.

Aecon fosters belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law. We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.