Maintenance Supervisor

Job Description

Job Description

Afton Properties, Inc. is a full-service Real Estate Management Company. Our hands-on ownership and management style paired with our knowledge of industry standards and operations standards has allowed us to grow significantly since the birth of the corporation. One of our highest priorities is for our tenants to live in healthy and safe environments and receive the individual attention and focus they deserve. Our long-term vision leads us to prioritize the upkeep and maintenance of our properties to ensure our residents feel pride in residency. To attain these standards for the tenants and owners we service, we require employees committed to working with the highest standards in their work ethic.

We are seeking a full-time Maintenance Supervisor to work at a Garden Style property with 250-300 units. The Maintenance Supervisor will be responsible for a variety of duties to ascertain we are meeting our company goals.

JOB SUMMARY : Supervise and coordinate activities of maintenance staff to ensure that all upkeep, inventory, and repair of grounds and buildings of the property are completed in an efficient manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following but are not limited to the job specifications contained herein.

• Provide leadership, supervision, and direction to all maintenance staff including maintenance technicians, porters, and housekeepers.
• Schedule and follow up on work orders and projects assigned to the maintenance team, ensuring that work is completed in a timely, efficient, and cost-effective manner.
• Assign on-call schedules and follow up on work completed.
• Manage all maintenance-related and capital improvement activities in conjunction with the Property Manager.
• Ensure that the maintenance budget is managed effectively in conjunction with the Property Manager.
• Monitor turnovers, general maintenance, repairs, maintaining fire systems, grounds upkeep, pool upkeep, and overall upkeep of the property to ensure a 50% market-ready rate at all times.
• Implement various policies, standards, procedures, and programs relating to the overall maintenance and upkeep of the properties.
• Develop scopes of work for small improvements/services and seek out qualified contractors to bid for the work.
• Maintain relationships with vendors, negotiating to price, collaborating on the approved vendor list, keeping vendor list updated, and publishing the list for the properties.
• Motivate workers to achieve work goals.
• Maintain the required property uniform and ensure a professional appearance and attitude for all service, custodial, and grounds personnel at all times.
• Provide assistance to maintenance staff in the following areas: assisting with work orders, repairs, and maintaining paint, carpet, appliances, plumbing, heating and air conditioning, etc.
• Ensure compliance with OSHA (Occupational Safety & Health Act) standards and company safety policies at all times.
• Provide excellent customer service to residents and staff.
• Develop and maintain relationships with local regulatory agencies to ensure compliance with applicable laws and regulations.
• Attend meetings with the Property Manager, other department heads, and the community association to provide updates on maintenance activities and address concerns.
• Conduct regular inspections of vacant units and common areas to identify and address maintenance needs.
• Oversee the purchasing and inventory of maintenance equipment and supplies to ensure that necessary items are in stock and ready for use.
• Conduct regular training sessions for maintenance staff to ensure that they are up-to-date on best practices and industry standards.
• Develop and implement energy-saving initiatives to reduce utility costs and minimize the property's carbon footprint.
• Review and approve invoices from vendors and contractors, ensuring that work was completed satisfactorily and within budgetary constraints.

JOB REQUIREMENTS:

• Five to ten years of experience as a Maintenance Supervisor in a residential, hospitality or similar industry.
• High School Diploma or equivalent required; Technical degree preferred.
• Minimum of 7 years' experience in maintenance, preferably in a multi-unit residential setting.
• Strong knowledge of building systems, including HVAC, plumbing, electrical, and mechanical.
• Experience with budget management and record-keeping.
• Excellent communication and leadership skills.
• Must possess a valid driver's license and reliable transportation.
• Ability to understand instructions verbally and in written form.
• Communicate effectively, multi-task, and have good organizational skills.

Typical Physical Requirements

• Ability to lift and move heavy equipment and supplies, often weighing up to 50 pounds.
• Ability to climb ladders and work at heights, including on roofs and in attics.
• Ability to work in confined spaces, such as crawl spaces or mechanical rooms.
• Ability to stand, walk, and bend for extended periods of time.
• Ability to operate equipment and tools, including power tools, hand tools, and heavy machinery.
• Ability to work outdoors in a variety of weather conditions, including extreme heat or cold, rain, or snow.
• Ability to travel between properties as needed, including driving a vehicle or using public transportation.

Typical Work:

Environment/Conditions: The Maintenance Supervisor may be required to work outdoors in inclement weather and may be exposed to hazardous materials and chemicals. The position may also require working evenings, weekends, and holidays as needed. In constant movement around property visiting different work locations.

Essential Functions/Physical Requirements : The Maintenance Supervisor may need to lift and move heavy equipment, climb ladders, and work in confined spaces. The position may also require standing, walking, and bending for extended periods of time. Lifting and caring materials, installing items including electrical, cleaning, organizing, cleaning out units, water heater, and plumbing maintenance, hauling large trash, and moving large items such as furniture and appliances

Equipment Used:

• Hand tools, such as hammers, screwdrivers, wrenches, pliers, and saws
• Power tools, such as drills, saws, sanders, and grinders
• Measuring tools, such as tape measures, levels, and multimeters
• Electrical testing equipment, such as voltage testers and circuit testers
• Safety equipment, such as hard hats, safety glasses, gloves, and respirators
• Cleaning equipment, such as vacuums, mops, and cleaning solutions
• Landscaping equipment, such as lawnmowers, trimmers, and leaf blowers
• HVAC equipment, such as refrigerant gauges, vacuum pumps, and leak detectors
• Plumbing equipment, such as pipe cutters, wrenches, and snakes
• Ladders, dollies, golf carts.

Scheduling:

• Employees will be working 5 days a week: Monday - Friday 8:00 am - 5:00 pm.
• They will be included in a rotation for servicing after-hour calls that may need to be addressed after normal business hours.
• Employees may be scheduled to work on weekends.

Benefits: 

• Medical, Dental, and Vision options with Employer Contribution.
• 401K + Matching: Eligible after 30 days of employment.
• 20% Rental Discount: Eligible to qualified full-time employees after 6 months of employment.
• Paid Vacation.
• Paid Sick Leave: 56 hours of sick leave.
• Paid Holidays: New Year's Day, MLK Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day and the day after, Christmas Eve, Christmas Day and flexible Birthday Holiday.

Afton Properties is an equal opportunity employer. All employment is decided based on qualifications, merit, and business need. We are committed to providing an environment of safety and mutual respect for all staff members. Afton Properties does not discriminate based on race, religion, national origin, gender (including pregnancy, childbirth, or related conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.