TEAMSTERS ADMIN ASSISTANT I

Administrative Assistant I

Dauphin County Clerk of Courts is currently accepting applications for the full-time position of Administrative Assistant I. An employee in this position is responsible for administrative and clerical support work which includes but is not limited to the following: execution of time sensitive documents, assists customers, data entry, compiling and filing in the Clerk of Courts Office. They are trained to assist with the varying jobs within the office. They fill in for absent staff and vacant positions until a suitable replacement is found. This is a Union position. The employee in this role is responsible for performing the following essential functions listed below:

1. Greets and assists clients at the counter.
2. Answer phone inquiries or directs questions to proper individuals or departments
3. Prepares files for scanning.
4. Assists other employees as needed or in their absence.
5. Ensures all duties of the department are completed in an accurate and timely manner.
6. Operates computer, scanner, copier, and other office equipment as needed.
7. Dockets, images and files all documents (electronic and paper) filed.
8. Performs other duties as assigned.
9. Prepares and processes both state and county commitments.
10. Collects fees and issues receipts.
11. Prepares bail paperwork.

Minimum Experience, Education, and Training:

• Graduation from High School or an accredited equivalency program, plus clerical and data entry experience required.
• Common Pleas Case Management System (CPCMS) experience, preferred.
• A favorable criminal background is also required.

Working Conditions:

• Works indoors in adequate workspace, lighting, ventilation, and temperatures.
• Normal indoor exposure to noise, disruptions, stress, dust, and dirt.
• May travel occasionally to perform essential position functions.

Physical / Mental Conditions:

Must possess ability to record, convey, and present information, explain procedures, and follow instructions.

Must be able to sit for long periods throughout the workday, with intermittent periods of standing and walking and occasional periods of bending, twisting, carrying, pushing, pulling, stooping, and reaching as necessary to carry out job duties.

Dexterity requirements range from coordinated movements of fingers/hands for computer, to simple movements of feet/legs/torso as necessary to carry out job duties.

Sedentray work with occasional lifting/carrying of objects with a maximum weight of ten (10) pounds.

Must be able to cope with the physical and mental stress of the position.

Must be able to move frequently throughout the workday as needed to carry out essential job duties.

Must be able to pay close attention to detail and concentrate on work.

Must be able to multitask and prioritize workload and meet strict guidelines.

Must be able to work as part of a team as well as individually with minimal supervision.

Must be able to view, listen to, analyze, and relay sensitive information that may, at times, be graphic.

Knowledge, Skills, and Abilities Required:

Must possess rudimentary knowledge of office automation.

Must be able to speak and understand the English language and to follow oral and written instructions.

Must possess knowledge in the Pennsylvania Crimes Code, Rules of Criminal Procedure, Vehicle Code, and the criminal justice community in the Central Pennsylvania area.

Must possess interpersonal skills to interface with other members of the criminal justice community and Dauphin County government.

Must possess the ability to maintain confidentiality regarding criminal justice information reviewed as part of working in the Clerk of Courts Office.

A favorable background check is required.

Dauphin County is an equal opportunity employer and is committed to an inclusive workplace free of discrimination and harassment. Dauphin County prohibits discrimination and harassment of any type and affords equal employment opportunities to all employees and qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, age, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state, or local laws.