Administrative Specialist I

About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university ( The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full‑time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine. About the College/Unit/Department The University of Georgia College of Veterinary Medicine, founded in 1946, is dedicated to training future veterinarians, providing services to animal owners and veterinarians, and conducting investigations to improve the health of animals as well as people. The college benefits pets and their owners, food‑producing animals, and wildlife by offering the highest quality hospital and diagnostic laboratory services. Equipped with the most technologically advanced facilities located on a university campus, the college is dedicated to safeguarding public health by studying emerging infectious diseases that affect both animal and human health. The College of Veterinary Medicine values all members of the university community, recognizing that differences in experience and culture can only lead to a more well‑rounded, accepting academic environment as embodied in our Principles of Community. College/Unit/Department website vet.uga.edu Employment Details Employment Type: Employee Benefits Eligibility: Benefits Eligible Full/Part Time: Full Time Additional Schedule Information: Monday - Friday; 8:00 a.m. - 5:00 p.m. Advertised Salary: $41,000 - $45,000, commensurate with experience Location of Vacancy: Athens Area EEO Policy Statement: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (View email address on click.appcast.io). USG Core Values Statement The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom. Job Title Administrative Assistant II FLSA Non-Exempt FTE 1.00 Minimum Qualifications High school diploma or equivalent and 2 years of related experience Position Summary This position provides administrative support to the Department of Veterinary Pathology. Knowledge, Skills, Abilities and/or Competencies Familiar with computer and good working knowledge of use of Microsoft Windows based applications such as MS Word, Excel, PowerPoint, and Adobe Photoshop. Excellent oral and written communication skills. Excellent organizational and time management skills. Physical Demands Pickup mail and packages in the mailroom and bring to the departmental office. Lift computers and move some equipment and furniture. Additional Information Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? Yes Is having a P-Card an essential function of this position? Yes Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)? Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties and Responsibilities Manages the purchasing operations via purchasing card, UGA Mart (purchase orders), iLabs, etc.; processes payments/reimbursements (non-travel) to employees and outside vendors (including tracking of purchase orders and requests); Manages departmental income practices via deposits (wire transfer, Touchnet, etc.); manages outside invoices for subcontractors for grants for all of VPAT; manages and coordinates credit card payment for outside billing for VPAT projects (non Vet View billing), and assists with financial operations as required. Works with Business Manager and Office Manager to establish and revise work methods and procedures for the department (35%). Administrative support of department including: enters travel authorizations and reimbursements for faculty, staff and students; serves as the liaison for all payroll related questions and processes bi-weekly payroll; assists with admin calendar and department head schedule; assists with troubleshooting various areas of IT needs, as needed; assists faculty, students and laboratory personnel with general operations issues and develops high-level correspondence for Department Head's signature; manages departmental Federal Work Study program; and supervises students in Federal Work Study program and/or student workers. Serves as the access control representative ensuring proper access to specific areas based on individual job duties. Manage state vehicle maintenance, scheduling of use, and ensure that all individuals driving the state vehicle have proper yearly training and authorization of use (40%). Project Management: Coordinates, provides administrative support to, and/or leads VPAT project teams. This requires interaction/coordination with a wide range of constituents at the department, college and university levels as well as with representatives outside of the university; serves as the department telephone services representative; Events/luncheons coordinator; Elements program liaison for faculty; Performs yearly departmental inventory and coordinates surplus (20%). Assists with the preparation of annual reports and other college reports and prepares evaluations for staff and faculty; Independently conducts surveys of external evaluators, collects data on departmental performance of departmental faculty, collates and summarizes this information; Collects and collates course/instructor evaluations (5%). #J-18808-Ljbffr