Merchandise Assistant

Merchandise Assistant

Location: Framingham, MA

Onsite Flexibility: Hybrid 2 days per week onsite (Tuesdays and Wednesdays)

Contract Details

• Position Type: Contract
• Contract Duration: 9 months
• Start: May 17, 2026
• Pay Rate: $23.00$24.50 / Hour (USD)
• Schedule: Day shift; 36.25 hours per week
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

Assists and supports 24 Buyers and an AVP, Merchandise Manager on a variety of administrative and clerical functions. Communicates with approximately 50 vendors between all merchants they support. Monitors and edits domestic and import purchase orders and follows up on allocations and late vendor shipments. Interfaces with all levels of management and communicates with multiple internal and external contacts on a routine basis. Coordinates all travel arrangements for assigned merchants and sets up vendor and agent visits in the home office. Creates and maintains spreadsheets to monitor weekly spend for merchants as necessary. Assists and supports Merchandise Assistants and merchants outside of own area to include corporate buying offices as needed.

Key Responsibilities

Purchase Orders

• Prepare and write domestic and import purchase orders. Enter and review electronic PO's via the Buyer Worksheet application. Revise purchase orders daily and follow the purchase order change process. Ensure all necessary signatures are obtained for a letter of credit PO.
• Partner with Planning & Allocation to expedite PO entry. Follow through with P&A to ensure electronic PO's are addressed in a timely and accurate manner.
• Ensure accuracy and integrity of ASN/EDI PO information including identifying ASN/EDI orders and contacting vendors for required information when needed.
• Pull late lists weekly and follow up on all late PO's with vendors. Review ship dates and cancel or make revisions as necessary. Receive authorization from Buyer to approve vendor shipping extensions and renegotiate costs as needed. Follow up with traffic/transportation departments as needed.
• Track all PO's generated through the buyer worksheet system to ensure final PO has been received.
• Assist in merchandise shipment follow up and problem solving for over/under shipments and vendor charge-backs/cost discrepancies.

Vendor Communication

• Communicate daily with vendors via telephone and email regarding purchase orders, allocations, problem solving, etc. Play an integral role in enhancing and maintaining strong working relationships.
• Field and screen telephone calls for PO and non-PO related matters to include prospective vendor inquiries, scheduling vendor appointments and allocation inquiries. Initiate calls to vendors to solicit contact and address information to ensure vendor databases are accurate and updated.

General Office Duties, Vendor Samples and Special Projects

• Fax, file and photocopy PO's and other departmental forms. Develop effective organizational techniques to support merchants and operations such as filing and binder systems.
• Organize reports for Buyers on a weekly basis to include Buyer Control File and On Order Inquiry.
• Coordinate all travel arrangements weekly for 25 merchants and complete Merchandise Manager/Buyer itinerary paperwork including scheduling market appointments.
• Assist and support MAs and merchants outside of own area to include corporate buying offices as needed.
• Coordinate and set up vendor and agent visits at the home office.
• Assist in pre-production/production sample process to include tracking receipt of samples, setting up displays for buyer approval and creating and maintaining binders, etc.
• Open and organize all sample packages for buyer review. Request samples from vendors for strategy meetings and ensure samples are received and returned in a timely manner. Organize and maintain sample room and purge samples as needed.
• Maintain a pre-ticket address database and follow up with the Planning department and vendors to resolve pre-ticketed merchandise problems.
• Comply with Sarbanes Oxley requirements by obtaining Buyer and AVP, MM signatures on all PO's.
• Perform special projects as assigned or directed (i.e. pulling selling, weekly $ spend grids, spreadsheets, etc.)

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

Fortune 500 leader in off-price apparel and home fashion with over 4,500 global stores.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-05702

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