Administrative Assistant

Job Description

Job Description

Description:

Position: Administrative Assistant 

Reports to : Director will be assigned per dotted line responsibilities 

Employment Status : Part-time, Full-Time, Temporary; non-exempt

Work Hours/Schedule: Center open Monday-Friday 7:00 am - 6:00 pm 

Shifts depends on Center needs

Ranges from 30- 37.50 hours per week

Scope of Position :

To implement the Corning Children’s Center vision, values and goals while executing administrative tasks and interacting with the program’s families, staff and public

Required Education & Experience 

Associate’s degree in Secretarial Science, Business Administration or equivalent work experience (preferred)

Day to Day Responsibilities

Functional responsibilities include:

• Acts as primary point of contact with clients, prospective clients and the public, establishing and maintaining friendly, welcoming, cooperative relations with staff and families
• Organizes and performs routine clerical functions including copying, filing, data entry, answering the phone, inventory management, and maintaining client attendance
• Manages order processing and accounts payable
• Maintains high standards of professional confidentiality 
• Assists with scheduling classroom substitutes, as needed
• Secondary line of support to Operations and/or Development departments
• Other special projects and responsibilities as assigned (i.e. committee work, fundraisers/events, etc.)
• Dotted line duties as assigned

Skills and Experiences

• Ability to handle sensitive and confidential information with discretion and sound judgment
• Ability to interface and communicate (verbally and in writing) effectively with all levels of personnel internal and external to the Center and with various cultures
• Strong problem-solving skills
• Professional behaviors and positive demeanor
• Detail oriented, manage multiple priorities
• Excellent MS Office Suite, Outlook, and Excel skills; experience with graphic design helpful
• Enthusiastic, positive, and self-motivated, but also comfortable to work as part of the team
• Shows initiative (self-starter) and works independently on assignments and issues that arise

Physical Requirements: 

• Sedentary strength demands include exerting up to 10 pounds occasionally or negligible weights frequently; sitting most of the time 
• Continuously requires vision, hearing, and speaking 
• Frequently requires standing, fine dexterity, sitting, and handling 
• Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching 

Requirements:

We currently have two open Administrative Assistant positions.

Administrative Assistance dotted to finance - Assist with the finance department, basic accounting experience preferred. Ability to multi-task, attention to detail, and excellent computer skills.

Administrative Assistance dotted to Human Resource/ Director - Assist with general HR duties, preferred experience as HR assistant. Ability to multi-task, attention to detail, and excellent computer skills.