Part-Time Admin

Job Title: Part Time Administrative Assistant

Job Description

This role provides essential administrative and clerical support, with a strong focus on data entry, document management, and coordination through vendor portals and internal systems. The Administrative Assistant ensures accurate and timely handling of invoices and records while supporting daily office operations and delivering professional front-desk support as needed.

Responsibilities

• Log into vendor portals to retrieve invoices and supporting documentation in a timely and accurate manner.

• Download invoice data and enter all required information accurately into internal systems, including ERP platforms, without performing payment processing.

• Scan, file, and organize both physical and electronic documents to maintain a well-structured records system.

• Maintain organized records and ensure all documentation is easily accessible for internal stakeholders.

• Answer and direct incoming phone calls in a professional and courteous manner.

• Provide general administrative and clerical support, including filing, data entry, and other office tasks as needed.

• Collaborate with team members to ensure smooth administrative workflows and consistent documentation practices.

Essential Skills

• Proven attention to detail and a high level of accuracy in data entry tasks.

• Ability to navigate multiple systems and online vendor portals comfortably.

• General technical proficiency with the ability to learn new software quickly.

• Experience with administrative support, clerical work, and office assistance.

• Proficiency with Microsoft Office applications for everyday administrative tasks.

• Experience working with ERP systems or similar business software.

• Strong organizational skills and the ability to manage routine tasks independently.

• Dependable work habits and a consistent, reliable approach to completing assigned duties.

Additional Skills & Qualifications

• Familiarity with accounting or ERP systems, with experience using VISTA considered a plus.

• Previous administrative, office support, or clerical experience preferred.

• Experience with document filing, record keeping, and general office administration.

• Comfort working in an environment that relies on both digital and physical documentation.

Work Environment

This position is on site approximately 2-3 days per week, for a total of roughly 20-24 hours per week. The role involves working with vendor portals, ERP systems, Microsoft Office, and other internal software tools while handling both electronic and physical documents. The work environment is office-based and supports focused, detail-oriented tasks, including data entry, filing, and general administrative support.

Job Type & Location

This is a Contract position based out of Dundalk, MD.

Pay and Benefits

The pay range for this position is $25.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Dundalk,MD.

Application Deadline

This position is anticipated to close on Jun 16, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.