Administrative Assistant

Administrative AssistantA heavy equipment dealership is seeking an organized and efficient Branch Administrator. In this role, the branch administrator will handle a full range of administrative duties in order to support the dealership.Essential Functions and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. (Other duties may be assigned)Provides administrative support to all branch departments including parts, sales, and service.Main focus on assisting in support for territory managers and ISRs with all types of customer or equipment issues.Handles incoming and outgoing phone calls and email correspondence through the branch.Interact with company personnel to assist in locating equipment and determining availability within the West Palm Beach branch and other branches.Assists walk-in customers by learning basic qualifying questions for rentals/demos/sales to generate business.Work with HQ to open customers in-house and PowerPlan accounts.Complete accurate and timely records including agreements, requests, filing, and correspondence with HQ.Coordinate with outside vendors such as haulers, janitorial and landscaping as well as ensure services are properly completed.Issue purchase orders and approve invoices when necessary.Assists General Manager in collecting on aged accounts.Deposit cash daily and manage petty cash.Ensures the store presents a good image to customers and staff including stocking goods such as coffee pods, printer paper, ink, and other office items.Qualification: The requirements listed below are representative of the knowledge, skill, and/or ability required.Invoice experienceCustomer Service experienceAdministrative Support experienceEducation, Skill, and/or Experience Requirements:Two-year college degree or heavy equipment sales experience may be substituted or combined with education.Organization and communication skills must be highly developed. Computer skills need to be broad based.Valid Drivers License and maintain a clean driving record.Ability to communicate effectively with teammates and customersStrong problem-solving skills.Must be able to self-manage/self-motivate.PC literate, proficient with MS Office, with an emphasis in Excel and Outlook required.Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.Quick learner with the ability to think out of the box.Bilingual a plusLocation: West Palm BeachPay Range: $18-$22/hrBenefits: PTO/Sick Leave/401k, health benefitsHours: Monday through Friday 8 AM - 5 PMSalary: $18.00 - $22.00 per hour